Senior Administrative Assistant

Navien; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Navien, a leader in home comfort technology, is looking for a Senior Administrative Assistant who is bilingual in English and Korean. In this role, you'll provide essential support to executives while managing a variety of administrative tasks. Ideal candidates will possess strong organizational and communication skills, thrive in a fast-paced environment, and have a proactive approach to problem-solving.

Benefits

PPO Medical, Dental, Ortho, Vision, Rx, LTD and Life Insurance

Employee-only premium covered at 100%

401K Plan, 100% match on employee’s contribution, up to a maximum of 5%

10.5 Paid Holidays per calendar year

Employee discounts on Navien products

Qualifications

• Minimum of 3 years of administrative experience working in a corporate environment, preferably with prior executive support.
• Intermediate+ skill level in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with utmost care.

Responsibilities

• Provide high-level support to CEO, CFO, and COO.
• Manage email correspondence, travel arrangements, and project support.
• Organize and maintain confidential information, including reports and financial data.

Skills

Organizational skills

Communication skills

Problem-solving skills

Interpersonal skills

Bilingual (English/Korean)

Education

Bachelor's degree in business administration or equivalent

Tools

Microsoft Office Suite

Job description

Position:Senior Administrative Assistant

Location: Irvine, CA

Job Id:604

# of Openings:1

Senior Administrative Assistant (Bi-lingual English/Korean)

Admin Department

Irvine, CA

Full Time

Reports to the CFO

What We Are Looking For

The ideal candidate for this position will provide high-level support to the CEO, CFO and COO as well as managing a wide range of tasks including scheduling, communication, travel arrangements, and project support. This role requires strong organizational, communication, interpersonal, and problem-solving skills, as well as the ability to handle confidential information and work independently and in a team environment.

Responsibilities:

• Handling email correspondence, preparing presentations and reports, and managing internal and external communications
• Corporate Social Responsibility (CSR support) including donations, Community involvement projects and other CSR initiative support
• Booking flights, hotels, and transportation, and managing travel itineraries & unused tickets
• Processing expenses, maintaining records, and handle the coordination of office supplies
• Tracking project timelines, monitoring progress, and assisting with special projects
• Organizing and maintaining confidential information, including reports, documents, and financial data
• Acting as a point of contact for internal and external stakeholders, facilitating communication and coordination
• Identifying and resolving issues proactively, ensuring smooth operations and efficient execution of tasks
• Ability to multitask and adapt to changes in workload, assignments, and priorities to meet deadlines
• Ability to work independently and in a team environment
• Performs other duties as required

Requirements:

• Bi-lingual ability: English and Korean
• Strong organizational and time management skills.
• Prioritize tasks, manage multiple projects simultaneously, and meet deadlines
• Communicate effectively both verbally and in writing, including creating professional correspondence
• Intermediate+ skill level in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
• Ability to build relationships with internal and external stakeholders, including executives, staff, and clients
• Skilled in identifying problems, analyzing situations, and developing effective solutions
• Handle confidential information with utmost care and maintain discretion
• Work independently and with minimal supervision
• Ability to manage tasks efficiently without constant oversight, proactive approach

Preferred Qualifications:

• Bachelor's degree in business administration or equivalent experience in a related field
• Minimum of 3 years of administrative experience working in a corporate environment, preferably with prior executive support

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, activities may change or be assigned at any time with or without notice.

• PPO Medical, Dental, Ortho, Vision, Rx, LTD and Life Insurance
• Employee-only premium covered at 100%
• Optional Voluntary Benefits: STD, Hospital, Critical Illness, Accident, Discounted Pet Insurance
• Pre-Tax Flex Spending Accounts: Health and/or Dependent Care
• 10.5 Paid Holidays per calendar year
• Community Involvement Volunteer Day
• 401K Plan, 100% match on employee’s contribution, up to a maximum of 5%
• Employee discounts on Navien products

Since 2006, Navien, Inc. has rapidly emerged as one of the fastest-growing companies in the home comfort sector across North America. A leader in condensing technology, Navien has revolutionized the industry with its line of high-efficiency condensing tankless water heaters, combi-boilers, and wall-hung boilers. In 2024, Navien was recognized as the number one selling manufacturer of gas tankless water heaters and wall-hung boilers in North America.

Expanding its offerings, Navien now boasts a full line of HVAC products, including the innovative NPF Hydro-furnace. Additionally, Navien has ventured into the heat pump water heater market, further solidifying its commitment to sustainable and energy-efficient solutions for home comfort. The company is also making strides in the water treatment space with cutting-edge scale prevention systems and whole-house filtration solutions.

Navien’s international reputation is built on sophisticated engineering, robust design, and a steadfast commitment to quality. Backed by over 40 years of advanced technology expertise from its parent company, KD Navien, the company continues to push boundaries in product development. Navien products are available across the United States and Canada through a select network of trusted wholesale distributors.

Navien, Inc. is an Equal Opportunity Employer