Senior Administrative Assistant

SPECTRAFORCE; Deerfield (IL); Hybrid; USD 75,000 - 108,000; Full time

Job summary

A leading company in the pharmaceutical sector is seeking a Senior Administrative Assistant for a 6-month contract. The role involves providing executive support, managing office operations, and ensuring efficient workflows. Candidates should possess strong communication skills and extensive experience in administrative support.

Qualifications

• 8+ years experience supporting Leadership staff as a Sr Administrative professional.
• Advanced Microsoft Office skills.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Oversee daily office operations and manage administrative staff.
• Organize meetings and travel arrangements for senior management.
• Assist in budgeting and expense tracking.

Skills

Communication

Problem Solving

Attention to Detail

Microsoft Office

Education

HS diploma or equivalent

Associate degree or professional certification

Job description

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Job Title :Senior Administrative Assistant

Duration: 6 months

Open to Remote/Hybrid: 3 days per week in the office

Duties & Responsibilities:

• Leadership: Executive support of VP R&D and VP, Marketing.

• Office Management: Oversee daily office operations, ensuring efficient workflows and adherence to organizational policies.

• Team Leadership: Manage and supervise administrative staff within Marketing and R&D team, providing guidance, training, and performance evaluations.

• Meeting Coordination: Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration.

• Communication Management: Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.

• Budget Oversight: Assist in budgeting and expense tracking for administrative functions, ensuring compliance with financial policies, Travel and expense report management.

• Project Management: Monitor and report on administrative activities and project progress, providing updates to senior management.

• Resource Management: Maintain and manage office supplies and equipment, ensuring availability and functionality.

• Compliance Assurance: Ensure compliance with organizational policies, regulations, and best practices.

Qualifications:

• Must have excellent oral and written communication skills to effectively communicate with high levels of the organization.

• Ability to work independently and identify proactive solutions to complex situations.

• Manage multiple tasks with high attention to detail and high degree of accuracy and timeliness.

• Advanced Microsoft Office skills.

Education/Experience:

• HS diploma or equivalent. Associate degree or professional certification preferred.

• 8+ years experience supporting Leadership staff as a Sr Administrative professional.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Management, and Customer Service

• Industries

  Pharmaceutical Manufacturing, Biotechnology Research, and Medical Practices

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