Sr Administrative Assistant

Northern Trust; Chicago (IL); Hybrid; USD 52,000 - 80,000; Full time

Job summary

Northern Trust, a leading financial institution, seeks a Sr Administrative Assistant to provide dedicated support to senior managers in the Corporate Real Estate department. The role involves comprehensive administrative tasks including managing documents, scheduling meetings, and ensuring confidentiality, in a flexible hybrid working environment. Ideal candidates should possess strong communication skills and administrative experience.

Benefits

401k and pension

Health and welfare benefits

Paid time off

Discretionary bonus program

Qualifications

• Previous administrative supportive experience or completion of professional administrative support training is required.
• Good oral and written communication skills.
• Technical skills / systems knowledge (e.g. Peoplesoft, Microsoft Office) required.

Responsibilities

• Provides administrative support to senior managers.
• Composes and creates documents, spreadsheets, and presentations.
• Schedules meetings and conferences.

Skills

Administrative supportive experience

Communication skills

Analytical skills

Problem solving skills

Tools

Microsoft Office

Peoplesoft

Job description

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department: Sr Administrative Assistant/Corporate Real Estate

The key responsibilities of the role include:

• Provides administrative support to senior managers or other partners in the department
• Composes and creates documents, spreadsheets and/or presentations
• Maintains and organizes paper and electronic files. Ensures confidentiality
• Manages database files
• Handles and confirms travel arrangements and processes travel expense reimbursements
• Schedules meetings and conferences
• Works on special projects, such as gathering, inputting and compiling information for reports as required by manager or other partners in the department
• May track or monitor expenses for the department
• May greet or assist clients and/or vendors
• Responsible for identifying and resolving problems within established guidelines
• Expected to use some initiative but refer more complex problems to supervisors/experts
• Works effectively as a team member but also independently

Skills/Qualifications:
• Previous administrative supportive experience or completion of professional administrative support training is required.
• Good oral and written communication skills are required
• Analytical and problem solving skills are required
• Technical skills / systems knowledge (e.g. Peoplesoft, Microsoft Office)
• Industry Knowledge is preferred

Working Model: Hybrid (#LI-Hybrid)
We have a balanced hybrid working model to ensure you get the flexibility you need, and the successful candidate will spend their time between working in the office and working from home.

Salary Range:

$52,800 - 79,200 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve!Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us andapply today.#MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail].

We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.