Senior Administrative Assistant

Yale New Haven Health Services Corp.; Bridgeport (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

Bridgeport Hospital, part of Yale New Haven Health System, seeks an experienced administrative professional to provide high-level support to an executive team member. The role involves calendar management, travel arrangements, confidential data handling, and coordinating department activities within a fast-paced healthcare environment.

Ideal candidates have 5–7 years of admin experience, a high school diploma or GED (associate degree preferred), and strong Microsoft Office skills.

Qualifications

• High school diploma or GED required.
• Associates degree and/or some business course work preferred.
• 5–7 years experience in an administrative support role.

Responsibilities

• Responsibilities include, but are not limited to, phone coverage, travel arrangements, compiling and maintaining confidential data and departmental record-keeping and filing systems.
• Proactively reviews the Executive's daily calendar, provides necessary materials and develops agendas as appropriate. Discusses and resolves calendar conflicts to assure an appropriate and efficient work schedule.
• Responsible for preparation of correspondence (to include written and electronic) and necessary documents for action, mailing or distribution as required to both internal/external constituencies.
• Develops relationships and serves as liaison between Executive and members from other Delivery Networks, Sr. Management team and the community.
• Additional clerical functions covering a wide range of departmental operations.
• Acts promptly to address concerns and triages requests and problems through the appropriate channels.
• Assists in the coordination and implementation of special events, meetings and training.
• 50% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.

Skills

Customer service

Interpersonal skills

Communication

Calendar management

Education

High school diploma or GED

Associate degree or business coursework preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Internet research

Job description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

At Bridgeport Hospital, we are committed to providing quality medical care and treatment that is coordinated and centered on the patient's specific needs. We strive to achieve benchmarks as a Patient Centered Medical Home and provide health care in a setting where patients are at the center of their care team. All employees of Bridgeport Hospital are part of the patients care team and contribute to the team approach of promoting access, continuous, comprehensive care and work to provide quality improvement in the care provided to their patients.

This role provides administrative support to one or more individuals, one of whom is at the Vice President level. Works independently and efficiently to provide broad-scale, complex administrative and executive support for Vice President and the department.

EEO/AA/Disability/Veteran

Responsibilities

• 1.Responsibilities include, but are not limited to, phone coverage, travel arrangements, compiling and maintaining confidential data and departmental record-keeping and filing systems.
• 2.Proactively reviews the Executive's daily calendar, provides necessary materials and develops agendas as appropriate. Discusses and resolves calendar conflicts to assure an appropriate and efficient work schedule.
• 3.Responsible for preparation of correspondence (to include written and electronic) and necessary documents for action, mailing or distribution as required to both internal/external constituencies.
• 4.Develops relationships and serves as liaison between Executive and members from other Delivery Networks, Sr. Management team and the community.
• 5.Additional clerical functions covering a wide range of departmental operations.
• 6.Acts promptly to address concerns and triages requests and problems through the appropriate channels.
• 7.Assists in the coordination and implementation of special events, meetings and training.
• 8.50% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.

Qualifications

EDUCATION

High school diploma or GED required. Associates degree and/or some business course work at the college or technical level preferred.

EXPERIENCE

At least 5-7 years experience functioning in an administrative support role or a combination of experience and Bachelors' degree.

SPECIAL SKILLS

Excellent computer skills including Microsoft Office suite (especially Word, Excel, and PowerPoint), and well versed in Internet research and navigation. Exceptional customer service skills High level communication and interpersonal skills Ability to draft, and distribute high level communications to the department, delivery network, health system, and external entities.

YNHHS Requisition ID

197732