Office Coordinator - Urgent Care FT Days

Yale New Haven Health; Fairfield (CT); On-site; USD 28,000 - 39,000; Full time

Job summary

Bridgeport Hospital is seeking an Office Coordinator for the Urgent Care Center locations (Milford and Fairfield) to provide administrative and operational support, ensuring efficient day-to-day functioning and well-organized clinic environments.

You will assist with records management, inventory, vendor communications, scheduling, and compliance. A High School Diploma is required; a Bachelor’s degree is preferred, with 3–5 years in similar roles.

Qualifications

• Three to five years of administrative/office coordination experience.
• Experience in urgent care operations preferred.
• DOT Hazardous Materials Shipping Training Certification obtained prior to employment or within one month of hire.

Responsibilities

• Coordinate day-to-day administrative activities for Urgent Care Center operations.
• Maintain departmental databases, spreadsheets, reports, and tracking systems.
• Coordinate medical and pharmaceutical waste removal with certified vendors and maintain related compliance documentation.
• Support compliance activities by maintaining required logs, records, inspections, and documentation.
• Performs other duties as assigned by leadership.

Skills

Administrative support

Office coordination

Records management

Regulatory documentation

Vendor communication

Scheduling support

Patient experience

Education

High School Diploma

Bachelor’s degree preferred

Tools

Databases

Spreadsheets

Tracking systems

Reporting tools

Job description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

At Bridgeport Hospital, we are committed to providing quality medical care and treatment that is coordinated and centered on the patient's specific needs. We strive to achieve benchmarks as a Patient Centered Medical Home and provide health care in a setting where patients are at the center of their care team. All employees of Bridgeport Hospital are part of the patients care team and contribute to the team approach of promoting access, continuous, comprehensive care and work to provide quality improvement in the care provided to their patients.

The Office Coordinator - UCC provides administrative and operational support to ensure the efficient day-to-day functioning of Urgent Care Center locations (Milford and Fairfield) Acts as a central resource for office coordination, supply management, vendor communication, scheduling support, record maintenance, and regulatory documentation. Supports clinic leadership and staff by coordinating administrative activities, maintaining organized office systems, monitoring inventory and equipment records, and assisting with compliance and facility-related requirements. Helps promote positive patient and employee experience by ensuring a well-organized, safe, and efficient clinical environment.

EEO/AA/Disability/Veteran

Responsibilities

• 1.Administrative Office Coordination
  • 1.1Coordinates and supports day-to-day administrative activities for Urgent Care Center operations.
• 2.Information and Records Management
  • 2.1Maintains departmental databases, spreadsheets, reports, and tracking systems.
• 3.Clinical Operations Support
  • 3.1Coordinates medical and pharmaceutical waste removal with certified vendors and maintains related compliance documentation.
• 4.Regulatory and Facility Coordination
  • 4.1Supports compliance activities by maintaining required logs, records, inspections, and documentation.
• 5.Other
  • 5.1Performs other duties as assigned by leadership.

Qualifications

EDUCATION

High School Diploma or equivalent required. Bachelor?s degree in business administration, healthcare administration, or related field preferred.

EXPERIENCE

Three (3) to Five (5) years of administrative, office coordination, healthcare support, or related experience required. Experience in urgent care operations is preferred.

LICENSURE

Department of Transportation (DOT) Hazardous Materials Shipping Training Certification obtained prior to employment or within one (1) month of hire