Senior Administrative Assistant

Mass General Brigham Incorporated; Boston (MA); Hybrid; USD 30,307 - 38,572; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

MBTA pass discount

Job summary

Mass General Brigham Incorporated seeks a Senior Administrative Assistant to support executives and management teams. You will manage schedules, coordinate meetings, prepare reports, handle correspondence, and oversee office operations in a fast-paced clinical environment.

Based in Boston, this hybrid role requires 5–7 years in healthcare administration and strong MS Office skills, excellent communication, and organizational abilities.

Qualifications

• High School Diploma or Equivalent required; Associate's Degree preferred.
• 5–7 years in an administrative role, preferably healthcare; 1–2 years supporting senior staff preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence (emails, letters, phone calls).
• Organize and maintain electronic and physical files.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Arrange logistics for internal and external meetings, room bookings, and catering.
• Serve as primary contact between executives and stakeholders.
• Draft and distribute memos and communications.
• Oversee office supplies and equipment maintenance.
• Coordinate with IT for support and equipment needs.
• Assist in planning special projects and events; monitor timelines.

Skills

Microsoft Office Suite

Verbal communication

Written communication

Organization

Independent work

Attention to detail

Hospital administration processes

Professional demeanor

Education

High School Diploma or Equivalent

Associate's Degree in Business Administration

Job description

## Senior Administrative AssistantApplyremote type: Hybridlocations: Boston-MAtime type: Full timeposted on: Posted Yesterdayjob requisition id: RQ4074549Site: Brigham and Women's Physicians Organization, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.**Job Summary**Summary: This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions: -Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. -Prepare, review, and edit reports, presentations, and other documents. -Handle incoming and outgoing correspondence, including emails, letters, and phone calls. -Organize and maintain office files, both electronic and physical. -Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. -Arrange logistics for internal and external meetings, including room bookings and catering. -Serve as the primary point of contact between executives and internal/external stakeholders. -Draft and distribute memos, announcements, and other communications as directed. -Oversee office supplies inventory, ordering, and distribution. -Ensure office equipment is properly maintained and serviced. -Coordinate with IT for technical support and equipment needs. -Assist in the planning and execution of special projects and events -Monitor project timelines and ensure deadlines are met.**Qualifications**EducationHigh School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferredCan this role accept experience in lieu of a degree?NoLicenses and CredentialsExperienceExperience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferredKnowledge, Skills and Abilities- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).- Excellent verbal and written communication skills.- Strong organizational and multitasking abilities.- Ability to work independently with minimal supervision.- Strong attention to detail and problem-solving skills.- Familiarity with hospital administration processes and healthcare regulations.- Professional demeanor and ability to interact effectively with all levels of staff.**Additional Job Details (if applicable)**Department: Dermatology, 221 Longwood AvenueSchedule: 40-hour, Days, HybridCompensation: The pay rate for this position starts at $22.00 per hour, with increases based on the candidate's years of experience.Benefits: Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass & more!Step into a role where your work truly makes a difference every day! As a vital member of our clinical operations team, you’ll provide administrative support to ensure our practice runs smoothly and efficiently. In this dynamic, fast-paced role, you’ll be the friendly face that plays a key role in creating a positive, efficient, and compassionate environment for both patients and clinical staff.**Remote Type**Hybrid**Work Location**221 Longwood Avenue**Scheduled Weekly Hours**40**Employee Type**Regular**Work Shift**Day (United States of America)**Pay Range**$19.81 - $28.30/Hourly**Grade**4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.**EEO Statement:**2410 Brigham and Women's Physicians Organization, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.