Senior Administrative Assistant

Brigham and Women's Hospital, Inc.; Boston (MA); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

403b retirement plan

Tuition reimbursement

MBTA pass

Job summary

Brigham and Women's Hospital, Inc. in Boston, MA is seeking an experienced administrative professional to provide high-level support to executive and management teams in a dynamic dermatology setting.

The role manages schedules, meetings, travel arrangements, and correspondence, while coordinating with IT and facilities to keep operations running smoothly. 40 hours weekly in a hybrid work model, with opportunities to assist in special projects and events.

Qualifications

• Educational requirements include a High School Diploma or equivalent; an associate degree is preferred.
• 5–7 years of administrative experience, preferably in a healthcare setting, with 1–2 years supporting senior staff.
• Proficient in Microsoft Office; strong verbal and written communication; highly organized and detail oriented.
• Familiarity with hospital administration processes and healthcare regulations.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain electronic and physical office files.
• Schedule, coordinate, and facilitate meetings, including agendas, minutes, and action follow-ups.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and stakeholders.
• Draft and distribute memos and communications as directed.
• Oversee office supplies, inventory, ordering, and distribution.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning and executing special projects and events; monitor timelines.

Skills

Microsoft Office

Verbal and written communication

Organizational skills

Multitasking

Attention to detail

Healthcare administration familiarity

Education

High School Diploma or Equivalent

Associate's degree in Business Administration or Related Field

Job description

Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.Job SummarySummary:This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.Essential Functions:-Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.-Prepare, review, and edit reports, presentations, and other documents.-Handle incoming and outgoing correspondence, including emails, letters, and phone calls.-Organize and maintain office files, both electronic and physical.-Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.-Arrange logistics for internal and external meetings, including room bookings and catering.-Serve as the primary point of contact between executives and internal/external stakeholders.-Draft and distribute memos, announcements, and other communications as directed.-Oversee office supplies inventory, ordering, and distribution.-Ensure office equipment is properly maintained and serviced.-Coordinate with IT for technical support and equipment needs.-Assist in the planning and execution of special projects and events.-Monitor project timelines and ensure deadlines are met.QualificationsEducationHigh School Diploma or Equivalent required or associate's degree Business Administration preferred, or associate's degree Related Field of Study preferredCan this role accept experience in lieu of a degree?NoExperience in an administrative role, preferably in a healthcare setting 5-7 years required and experience supporting senior-level staff 1-2 years preferredKnowledge, Skills and Abilities- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).- Excellent verbal and written communication skills.- Strong organizational and multitasking abilities.- Ability to work independently with minimal supervision.- Strong attention to detail and problem-solving skills.- Familiarity with hospital administration processes and healthcare regulations.- Professional demeanor and ability to interact effectively with all levels of staff.Additional Job Details (if applicable)Department: DermatologySchedule: Days, 40 - Hours, HybridCompensation: The pay rate for this position starts at $22.00 per hour, with increases based on the candidate's years of experience.Benefits: Medical, Dental, Vision, 403b retirement plan, tuition reimbursement, discounted MBTA pass & more!Step into a role where your work truly makes a difference every day! As a vital member of our clinical operations team, you’ll provide administrative support to ensure our practice runs smoothly and efficiently. In this dynamic, fast-paced role, you’ll be the friendly face that plays a key role in creating a positive, efficient, and compassionate environment for both patients and clinical staff.Remote TypeHybridWork Location41-45 Avenue Louis PasteurScheduled Weekly Hours40Employee TypeRegularWork ShiftDay (United States of America)Pay Range$20.84 - $29.79/HourlyGrade4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.EEO Statement:2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.Mass General Brigham Competency FrameworkAt Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.