Senior Administrative Assistant

Protective; Birmingham (AL); Hybrid; USD 53,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Mental health benefits

Paid time off

Parental leave

Disability insurance

401(k) with company match

Wellbeing rewards

Job summary

Protective is seeking a Senior Administrative Assistant in Birmingham, AL to partner with four senior leaders. You will manage complex scheduling, travel, meetings, and communications to keep executives focused on strategic priorities.

This hybrid role supports division leadership with PowerPoint and Excel tasks, onboarding new staff, and coordinating events. Strong organizational and confidentiality skills are essential for success in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent work experience
• Excellent knowledge of MS Office and Microsoft Teams
• Strong presentation design skills with ability to clearly convey information
• Detail oriented with exemplary planning and time management skills
• Ability to multi-task and prioritize daily workload under pressure of deadlines.
• Excellent verbal and written communication skills including ability to proofread and edit
• Ability to maintain strict confidentiality on all sensitive subjects such as board presentations, company earnings, strategy, and personnel files
• Excellent interpersonal skills
• Flexible and able to adjust to unexpected changes

Responsibilities

• Act as a representative and ambassador for 4 executives and their direct reports including contact with both internal and external associates, virtually and in person
• Read, research, and route correspondence; draft letters and documents; collect and analyze information and initiate communications
• Accurately maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and webinars, plan travel
• Demonstrate professionalism when receiving calls, taking messages or routing correspondence
• Prioritize urgent matters by providing reminders for upcoming deadlines, deliverables, and events
• Prepare expense reports and invoices for signature and approval
• Coordinate local meetings and conferences, inclusive of arranging logistics such as food, entertainment, invitations, and room preparation
• Handle special projects, create and update complex and detailed PowerPoint presentations and Excel spreadsheets
• Draft and distribute key communications
• Assist with new employee provisioning
• Order and maintain supplies for office employees
• Assist Division leadership as necessary
• Arranging travel
• Other duties as assigned

Skills

MS Office

Microsoft Teams

Presentation design

Time management

Communication

Confidentiality

Interpersonal skills

Adaptability

Tech aptitude

Education

Bachelor’s degree or equivalent work experience

Job description

The work we do has an impact on millions of lives, and you can be a part of it.

Wehelp protect our customers against life’s uncertainties.Regardless ofwhere you work within thecompany, you’ll behelping provide protection and peace of mind when our customers need it most.

Protective is seeking well qualified candidates for a Senior Administrative Assistant position based out of our Birmingham, AL corporate headquarters. This Senior Administrative Assistant serves as a trusted executive partner, providing high-level administrative and operational support to four senior leaders and their teams while acting as a professional ambassador to internal and external stakeholders. The position manages complex scheduling, communications, travel coordination, and meeting logistics, ensuring executives remain focused on strategic priorities while deadlines and deliverables are consistently met. This role contributes to division-wide needs in a fast-paced, dynamic environment. This position will be a hybrid office position at our Birmingham, Alabama location.

Key Responsibilities:

• Act as a representative and ambassador for 4 executives and their direct reports including contact with both internal and external associates, virtually and in person
• Read, research, and route correspondence; draft letters and documents; collect and analyze information and initiate communications
• Accurately maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences and webinars, plan travel
• Demonstrate professionalism when receiving calls, taking messages or routing correspondence
• Prioritize urgent matters by providing reminders for upcoming deadlines, deliverables, and events
• Prepare expense reports and invoices for signature and approval
• Coordinate local meetings and conferences, inclusive of arranging logistics such as food, entertainment, invitations, and room preparation
• Handle special projects, create and update complex and detailed PowerPoint presentations and Excel spreadsheets
• Draft and distribute key communications
• Assist with new employee provisioning
• Order and maintain supplies for office employees
• Assist Division leadership as necessary
• Arranging travel
• Other duties as assigned

Qualifications:

• Bachelor’s degree or equivalent work experience
• Prior experience as an executive administrative assistant or senior executive assistant
• Minimum 3-5 years of executive administrative experience preferred
• Excellent knowledge of MS Office and Microsoft Teams
• Strong presentation design skills with ability to clearly convey information
• Willingness to learn and embrace new technologies
• Detail oriented with exemplary planning and time management skills
• Ability to multi-task and prioritize daily workload under pressure of deadlines.
• Excellent verbal and written communication skills including ability to proofread and edit
• Ability to maintain strict confidentiality on all sensitive subjects such as board presentations, company earnings, strategy, and personnel files
• Excellent interpersonal skills
• Flexible and able to adjust to unexpected changes

$52,500 - $70,000 a year

Protective’s targeted salary range for this position is $52,500 to $70,000. Actual salaries may vary depending on factors, including but not limited to, job location, skills, and experience. The range listed is just one component of Protective’s total compensation package for employees.

Employee Benefits:

• comprehensive health, dental and vision insurance
• mental health benefits and an employee assistance program
• paid time off
• paid parental leave
• short-term disability
• cultural observance day
• contributions to healthcare accounts
• a pension plan
• a 401(k) plan with Company matching
• ProHealth Rewards, Protective’s platform to improve wellbeing while earning cash rewards

Eligibility for certain benefits may vary by position in accordance with the terms of the Company’s benefit plans.

Accommodations for Applicants with a Disability

If you require an accommodation to complete the application and recruitment process due to a disability, please email [e-mail]. This information will be held in confidence and used only to determine an appropriate accommodation for the application and recruitment process.

Please note that the above email is solely for individuals with disabilities requesting an accommodation. General employment questions should not be sent through this process.

We are proud to be an equal opportunity employer committed to being inclusive and attracting, retaining, and growing an inclusive workforce.