Senior Administrative Assistant

Jobtailor; Baltimore (MD); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Under Armour in Baltimore, MD is seeking an experienced Executive Assistant to support multiple executives. You will manage calendars, coordinate meetings, prepare agendas, and arrange travel while handling confidential information with discretion.

The role requires 3 years in a professional environment, strong communication and organizational skills, and proficiency with Microsoft Office and Keynote. Hybrid work with in-office 4 days a week is available for this position.

Qualifications

• Bachelor's degree from a four-year college or university.
• 3 years of experience in a professional business environment.
• Experience supporting Communications teams preferred.
• Proficiency in Microsoft Office Suite, Outlook and PowerPoint.
• MacBook proficiency and experience developing Keynote presentations.
• Must reside within commuting distance of Under Armour's global headquarters in Baltimore, MD.
• Must be able to work 4 days per week in-office, with the remainder of the work week remote.
• Under Armour does not offer employment-based sponsorship for this position in the US.
• No relocation provided.

Responsibilities

• Support executives in their daily administrative duties.
• Respond to sensitive and confidential information with discretion and professionalism.
• Maintain and prioritize executives’ Outlook calendars.
• Coordinate and arrange meetings, prepare agendas, reserve facilities, and take meeting notes as needed.
• Coordinate executive travel and create travel itineraries.
• Complete and submit expense reports.
• Organize and maintain file systems and records.
• Prepare outgoing emails for the executive’s organization.
• Support offsite events and flexible remote work when needed.
• Compile information and create PowerPoint/Keynote presentations.
• Pull reports, articles, and company information.
• Assist the executive’s team with tasks as needed.
• Update the team on company housekeeping items.
• Support more than one executive when needed.
• Coordinate with marketing and department administrators to schedule meetings and align calendars.
• Order and maintain supplies and arrange equipment maintenance.
• Help onboard new teammates.
• Perform other assigned duties.

Skills

Calendar management

Meeting coordination

Expense reporting

File system organization

PowerPoint proficiency

Keynote presentation development

Travel itinerary creation

Basic IT knowledge

Report compilation

MacBook proficiency

Education

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

PowerPoint

Keynote

Job description

• Support executives in their daily administrative duties
• Respond to sensitive and highly confidential information with discretion and professionalism
• Maintain and prioritize executives’ Outlook calendars
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and take meeting notes when needed
• Coordinate executive travel and create travel itineraries
• Complete and submit expense reports
• Organize and maintain file systems and records
• Prepare outgoing emails for the executive’s organization
• Support offsite events and work flexibly when needed
• Compile information and create Microsoft PowerPoint/Keynote presentations
• Pull reports, articles, and company information
• Assist the executive’s team with tasks as needed
• Update the team/department on company housekeeping items
• Support more than one executive when needed
• Coordinate with marketing and department administrators to schedule meetings and align executive calendars
• Order and maintain supplies and arrange equipment maintenance
• Help onboard new teammates
• Perform other assigned duties

Requirements

• Must possess a service-oriented mindset and positive attitude
• Ability to work outside standard working hours when needed
• Ability to work proactively
• Ability to interact with executives professionally and personally
• Ability to work in a fast-paced environment, multitask, and remain calm under pressure
• Strong organizational skills and attention to detail
• Strong communication skills, including clear, convincing, and organized writing
• Effective listening and ability to clarify information
• Knowledge of basic IT items
• Willingness to go above and beyond
• Open-mindedness and willingness to perform duties beyond traditional assistant responsibilities
• Ability to network within the company and build cross-functional connections
• Bachelor's degree from a four-year college or university; Communications or Marketing preferred
• 3 years of experience working in a professional business environment
• Experience supporting Communications teams preferred
• Proficiency in Microsoft Office Suite, specifically Outlook and PowerPoint
• MacBook proficiency and experience developing Keynote presentations
• Must reside within commuting distance of Under Armour's global headquarters in Baltimore, MD
• Must be able to work 4 days per week in-office, with the remainder of the work week remote
• Under Armour does not offer employment-based sponsorship for this position in the US
• No relocation provided

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing executive calendars, coordinating meetings, and preparing presentations. Proficient in Microsoft Office Suite, particularly Outlook and PowerPoint, with a service-oriented mindset and the ability to work proactively in a fast-paced environment.

Highest-signal resume keywords

• Microsoft Office Suite Proficiency
• Calendar Management
• Meeting Coordination
• Strong Communication Skills
• Organizational Skills

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Meeting Coordination
• Expense Reporting
• File System Organization
• Microsoft PowerPoint Proficiency
• Keynote Presentation Development
• Travel Itinerary Creation
• Basic IT Knowledge
• Report Compilation
• MacBook Proficiency

Soft Skills

• Service-Oriented Mindset
• Positive Attitude
• Proactive Work Ethic
• Effective Listening
• Ability to Multitask

Certifications & Qualifications

• Bachelor's Degree

Industry Keywords

• Professional Business Environment
• Communications Support
• Cross-Functional Networking
• Event Support
• Confidential Information Handling