Sr. Administrative Assistant

Under Armour, Inc; Baltimore (MD); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Volunteer days (UA Give Back)

Parental/Maternity leave

Health & fitness benefits

Job summary

Under Armour, Inc. in Baltimore seeks a Sr. Administrative Assistant to support executives with calendar management, travel planning, and expense reporting in a fast-paced environment.

The role requires a Bachelor’s degree and 3 years in a professional setting, strong MS Office and PowerPoint skills, and the ability to collaborate with Communications teams and multiple executives across departments. The position offers a hybrid work arrangement with in-office and remote days.

Qualifications

• Bachelor's degree (B. A.) from a four-year college or university (Communications or Marketing preferred).
• 3 years of experience working in a professional business environment.
• Experience supporting Communications teams would be preferred and will help you excel in this role.
• Proficient in Microsoft Office Suite, specifically Outlook and PowerPoint.
• MacBook proficient and versed in Keynote presentation development is critical.

Responsibilities

• Responds to sensitive and highly confidential information with discretion and professionalism.
• Maintain and prioritize the Outlook Calendar on daily, weekly and monthly basis – avoid meeting overlaps, be protective of executive’s time.
• Coordinates and arranges meetings, prepares agendas, reserve and prepares facilities, and when needed, takes meeting notes.
• Coordinate travel and create travel itineraries for Executives.
• Complete and submit expense reports timely.
• Organizes and maintains file system, files correspondence, and other records.

Skills

Service-oriented mindset

Proactive

Multitasking

Communication skills

Organizational skills

Professionalism

Interpersonal skills

Education

Bachelor's degree in Communications or Marketing

Tools

Outlook

PowerPoint

Keynote

MacBook proficiency

Job description

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At Under Armour, we are committed to empowering those who strive for more, and the company's values - Act Sustainably, Celebrate the Wins, Fight on Together, Love Athletes and Stand for Equality - serve as both a roadmap for our teams and the qualities expected of every teammate.

Our Values define and unite us, the beliefs that are the red thread that connects everyone at Under Armour. Our values are rallying cries, reminding us why we're here, and fueling everything we do.

Our pursuit of better begins with innovation and with our team's mission of being the best. With us, you get the freedom to go further - no matter your role. That means developing, delivering, and selling the state-of-the-art products and digital tools that make top performers even better.

We are looking for a Sr. Administrative Assistant to support executives in their daily administrative duties and beyond. The ideal candidate will be organized, energetic, proactive, and passionate about not just Marketing and Communications – but the Under Armour brand. The Administrative Assistant will be responsible for managing the Executive’s day-to-day calendar, be able to work under pressure, and have the willingness to go above and beyond their outlined duties.

Your Impact

• Responds to sensitive and highly confidential information with discretion and professionalism
• Maintain and prioritize the Outlook Calendar on daily, weekly and monthly basis – avoid meeting overlaps, be protective of executive’s time
• Coordinates and arranges meetings, prepares agendas, reserve and prepares facilities, and when needed, takes meeting notes
• Coordinate travel and create travel itineraries for Executives
• Complete and submit expense reports timely
• Organizes and maintains file system, files correspondence, and other records.
• Prepares outgoing emails to executive’s organization
• Willingness to be flexible in staying late and working at offsite events if needed
• Compiles information and creates presentations in Microsoft Power Point/ Keynote if needed.
• Be able to pull reports, articles, company information, etc.
• Help the Executive’s team with tasks as needed
• Update team/department on company housekeeping items
• Be able to support more than one Executive when needed
• Work with other marketing admins and other department admins to schedule meetings, align executives’ calendars, and stay up to date on what is happening cross functionally
• Orders and maintains supplies and arranges for equipment maintenance for team.
• Help team onboard new teammates
• Other duties may be assigned

Qualifications

• Must possess a service-oriented mindset and positive attitude
• Ability to work outside of standard working hours when needed
• Ability to work proactively
• Ability to interact with Executives on a professional and personal level
• Ability to work in a fast-paced environment with the ability to multi-task and remain calm under pressure.
• Enjoy working and connecting with people at all levels of the organization and solving problems on behalf of the Executive.
• Flexible with change and able to shift gears quickly.
• Possess good judgment for when you need to make decisions on behalf of your Executive
• Strong organizational skills and attention to detail
• Strong Communication skills. Able to express facts and ideas in writing in a clear, convincing, and organized manner
• Listen effectively and clarify information as needed
• Have knowledge around basic IT items
• Willing to go above and beyond
• Haven an open mind, and know that this job can go beyond being an assistant
• Be able to network in company, and make strong connections amongst cross-functional teams

EDUCATION AND/OR EXPERIENCE:

• Bachelor's degree (B. A.) from a four-year college or university (Communications or Marketing preferred)
• Experience supporting Communications teams would be preferred and will help you excel in this role
• 3 years of experience working in a professional business environment

OTHER REQUIREMENTS:

• Proficient in Microsoft Office Suite, specifically Outlook and PowerPoint
• MacBook proficient and versed in Keynote presentation development is critical

Workplace Location

• Location: This individual must reside within commuting distance from our global headquarters in Baltimore, MD.
• Return To Work Designation: 4 days per week in-office, the remainder of work week remote.

Sponsorship Eligibility: (US ONLY) UA does not offer sponsorship of job applicants for employment-based work authorization for this position at this time.

Relocation

• No relocation provided

Base Compensation

$50,000.00-$65,000.00USD

Most new hires fall within this range and have the opportunity to earn more over time. Initial placement within the salary range, however, is based on an individual's relevant knowledge, skills and experience for the position. UA is committed to helping our teammates succeed and advance in their careers. Base salary is only one component of our competitive Total Rewards package.

• Paid "UA Give Back" Volunteer Days: Work alongside your team to support initiatives in your local community
• Maternity and Parental Leave for eligible and FMLA-eligible teammates
• Health & fitness benefits, discounts and resources- We offer teammates across the country programs to promote physical activity and overall well-being

Our Commitment to Equal Opportunity

At Under Armour, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion or belief, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, family or paternal status and any other characteristic protected by applicable law. Under Armour seeks to recruit, develop and retain the most talented people representing a wide variety of backgrounds and perspectives. If a reasonable accommodation is needed to participate in the job application or interview process, please contact our Human Resources team via [e-mail].