Senior Administrative Assistant

ASID MN; Addison (TX); On-site; USD 50,000 - 55,000; Full time

Job summary

ASID MN is seeking a seasoned Senior Administrative Assistant to support the Owner/CEO and Operations Director in a fast-paced interior design business. The role emphasizes ownership, proactive problem solving, and confidentiality, acting as a trusted right-hand resource to increase leadership effectiveness.

The position is full-time, in-office, with standard hours Monday through Friday. Compensation ranges from $50,000 to $55,000 per year, depending on qualifications, plus mileage reimbursement

Qualifications

• Experience supporting a business owner or senior executive.
• Ability to anticipate needs, manage competing priorities, and maintain discretion with confidential information.
• Strong organization, accuracy, and attention to detail required.

Responsibilities

• Manage the calendar(s), meetings, appointments, and commitments across multiple businesses.
• Prepare for meetings with agendas, documents, and background information.
• Coordinate travel, registrations, reservations, and executive logistics.
• Draft professional correspondence for Owner/CEO and Operations Director review.
• Track commitments and follow up until issues are resolved.
• Identify issues before they become urgent and handle confidential information with discretion.
• Run errands as needed; business mileage is reimbursable.
• Manage Owner/CEO inbox to route, respond, and schedule as appropriate.
• Support light bookkeeping, deposits, receipts, and CPA records.

Skills

Calendar management

Executive support

Inbox management

Office administration

PowerPoint

Excel

Outlook

Communication

Bookkeeping support

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

Position: Senior Administrative Assistant

Industry: Interior Design / Interior Design-Related Businesses

Employment Type: Full-Time, Salaried Exempt

Core Hours: Monday – Friday 9:00a – 4:00p In Office

Location: Carrollton/Addison, Texas

Compensation Range: $50,000/year - $55,000/year depending on qualifications

Reports To: Director of Operations

Key Working Relationship: Owner/CEO and Director of Operations

We are seeking an experienced, highly organized Senior Administrative Assistant to serve as a trusted partner to the Owner/CEO and Operations Director of established interior design-related businesses. The ideal candidate has experience supporting a business owner or senior executive and excels at staying several steps ahead in a fast-moving environment.

This is more than a task-based administrative role. We are looking for someone who takes ownership, anticipates needs, manages competing priorities, and ensures important details and commitments do not fall through the cracks. The right individual will become a valued right-hand resource whose initiative, organization, and follow-through directly increase the effectiveness of leadership.

PLEASE NOTE: This is an executive administration and office management career opportunity but is not a gateway opportunity to become an interior designer

EXECUTIVE SUPPORT

• Manage the calendar(s), meetings, appointments, scheduling priorities, and commitments across multiple businesses
• Prepare for meetings by organizing correspondence, agendas, documents, background information, and follow-up items
• Coordinate meetings, travel, registrations, reservations, and other executive logistics
• Draft professional correspondence, documents, presentations, and communications for the Owner/CEO and/or Operations Director’s review prior to sending
• Track executive commitments, deadlines, decisions, and action items and proactively follow up until matters are resolved
• Anticipate administrative needs and identify issues requiring attention before they become urgent
• Handle confidential business, financial, personnel, and executive information with exceptional discretion
• Run errands as needed (business mileage is reimbursable)

EXECUTIVE EMAIL & INBOX MANAGEMENT

A significant responsibility for this position will be helping the Owner/CEO effectively manage business email and communications.

• Identify messages requiring immediate attention, decisions, delegation, or follow-up
• Draft routine responses in the Owner/CEO’s professional voice and respond directly when authorized
• Route matters that do not require executive involvement to the appropriate individual.
• Track unanswered communications and outstanding follow-up
• Coordinate scheduling requests and reduce unnecessary administrative email traffic reaching the Owner/CEO
• Create systems, folders, rules, templates, and processes that keep executive communications organized and manageable

BUSINESS ADMINISTRATION SUPPORT

Support the Owner/CEO and Director of Operations with administrative and operational needs including but not limited to:

• Answer business calls and professionally greet clients, vendors, and guests
• Maintain organized client, business, and electronic records
• Coordinate appointments, office supplies, vendors, services, and routine office needs
• Create and improve administrative forms, templates, trackers, and processes
• Assist with light bookkeeping administration, deposits, receipts, credit-card reconciliation, expense documentation, and records for the company's CPA
• Run errands as needed (business mileage is reimbursable)

PURCHASING & ORDER COORDINATION

• Create purchase orders, place approved vendor orders and review acknowledgments for accuracy
• Track orders through production, shipping, delivery, and installation and prep weekly client update emails for the Operations Director’s review before sending
• Receive small orders, inspect and properly store in office storage area (keep organized)
• Communicate with vendors regarding status, delays, damages, replacements, and discrepancies and maintain accurate order documentation and status information
• Coordinate deliveries and installations with the design team

OTHER DUTIES AS ASSIGNED

• Demonstrated experience as an Executive Assistant, Senior Administrative Assistant, Business Administrator, or similar professional role with experience directly supporting a business owner, CEO, or multiple executives strongly preferred
• Experience managing an executive's email inbox and calendar strongly preferred
• Light bookkeeping support experience
• Exceptional organization, accuracy, and attention to detail
• Excellent written and verbal communication skills
• Strong proficiency with Microsoft Outlook, Excel, PowerPoint & Word (Canva a plus)
• Strong technology skills and ability to quickly learn new systems and productivity tools
• Ability to independently manage multiple priorities and deadlines using professional judgment and exceptional discretion with confidential information
• Project management or project coordination experience is a plus
• Punctual – arrives on time, rarely absent and works full set of hours
• Attitude / Respectfulness – shows initiative, optimism, positive attitude, respect leadership, coworkers, clients and vendors
• Flexibility, highly adaptable, self-motivated and forward thinker
• Other duties as assigned