Senior Administration Officer (Ref.: SAO/POC/JD)

Penta-Ocean Construction Co Ltd; American Samoa; On-site; USD 42,000 - 65,000; Full time

Job summary

Penta-Ocean Construction Co Ltd is seeking a Senior Administration Officer to manage day-to-day office operations, budgets, procurement, vendor contracts and safety compliance. The role involves leading front desk and support staff, managing leases, visas, and construction licenses.

Applicants should have extensive office admin experience in construction or engineering, strong leadership and negotiation skills, and the ability to handle multiple essential regulatory processes and ESG activities.

Qualifications

• 10 years of office administration experience with experience in construction/ engineering sector will be preferred.
• Proven track record supervising drivers, reception, and housekeeping staff.
• Hands-on experience with work permits, visas, and immigration procedures.
• Demonstrated experience in commercial and dormitory lease negotiation.
• Familiarity with government/construction licensing and business registration.
• Strong leadership, negotiation, and communication.
• Applicants who do not state the current and expected salary will not be considered.
• Applicants not invited for interview within 8 weeks may consider their applications unsuccessful.

Responsibilities

• Oversee day-to-day office operations, administrative budgets, procurement, vendor contracts, and workplace safety;
• Directly manage and guide the receptionist, housing keeping, and company driver(s) to ensure top-quality front-desk, pantry, and executive transport services;
• Source, negotiate, and maintain office and employee dormitory leases;
• Handle end-to-end applications, renewals, and compliance for foreign worker permits ;
• Manage the complete lifecycle—application, tracking, document preparation, and timely renewal—of all construction licenses, permits, and technical certifications;
• Help to execute annual dinners, company outings, team building and ESG activities

Skills

Leadership

Negotiation

Communication

Vendor management

Budgeting

Staff supervision

Education

Bachelor’s Degree in Business Administration

Diploma/High Diploma in related field

Facilities Management

Job description

Senior Administration Officer (Ref.: SAO/POC/JD)

Oversee day-to-day office operations, administrative budgets, procurement, vendor contracts, and workplace safety;

High diploma or Bachelor’s Degree in Business Administration, Facilities Management or a related field preferred

Directly manage and guide the receptionist, housing keeping, and company driver(s) to ensure top-quality front-desk, pantry, and executive transport services;

Source, negotiate, and maintain office and employee dormitory leases;

Handle end-to-end applications, renewals, and compliance for foreign worker permits ;

Manage the complete lifecycle—application, tracking, document preparation, and timely renewal—of all construction licenses, permits, and technical certifications;

Help to execute annual dinners, company outings, team building and ESG activities

Key Requirements

10 years of office administration experience with experience in construction/ engineering sector will be preferred;

Proven track record supervising drivers, reception, and housekeeping staff;

Hands-on experience with work permits, visas, and immigration procedures;

Demonstrated experience in commercial and dormitory lease negotiation;

Familiarity with government/construction licensing and business registration;

Strong leadership, negotiation, and communication.

Applicants who do not state the current and expected salary will not be considered.

Applicants not invited for interview within 8 weeks may consider their applications unsuccessful.

Penta-Ocean is an Equal Opportunities Employer and hiring decisions are based on merit, qualifications, experience & aptitude. All personal data provided by applicants will be treated in strict confidence and used for recruitment purpose only.