Senior Admin Technician: Records & Office Ops

State of Oklahoma; Kansas; On-site; USD 29,000 - 35,000; Full time

Job summary

State of Oklahoma's 131 Department of Corrections seeks an Administrative Technician III for the Mabel Bassett Correctional Center/Medical unit. The role involves document production, filing, correspondence, and records management across multiple programs, while assisting customers and processing various administrative tasks.

The position emphasizes clerical accuracy, data entry, and adherence to agency procedures.

Responsibilities

• Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.
• Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.
• Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
• Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.
• Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.
• Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.
• Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.
• Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
• Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.

Job description

State of Oklahoma's 131 Department of Corrections seeks an Administrative Technician III for the Mabel Bassett Correctional Center/Medical unit. The role involves document production, filing, correspondence, and records management across multiple programs, while assisting customers and processing various administrative tasks.

The position emphasizes clerical accuracy, data entry, and adherence to agency procedures.