Records & Administrative Specialist

State of Oklahoma; Claremore (OK); On-site; USD 10,000 - 17,000; Full time

Job summary

The State of Oklahoma invites applications for an Administrative Technician at the Claremore Veterans Home. This full-time Regular position involves document production, filing, and customer assistance within a veterans-focused agency.

You will manage mail, records, and routine reports, supporting efficient office operations in a government setting. Responsibilities include handling correspondence, data entry, basic bookkeeping, and supervising staff.

Qualifications

• Two years of clerical office experience or an equivalent combination of education and experience.
• Knowledge of office methods, grammar, punctuation and spelling; Mathematics; Basic bookkeeping procedures.
• Ability to prepare documents, reports and files for dissemination to external sources.
• Strong filing, data entry, record management, and communication skills.

Responsibilities

• Maintain records such as inventories of supplies and expenditures; reconcile records and prepare correspondence, forms and reports.
• Handle correspondence related to a program; follow agency rules and procedures.
• Sort, file, answer phones, route mail, and perform data posting and data retrieval tasks.
• Produce documents ranging from plain copy typing to complex presentations.
• Review reports for completeness and follow up on discrepancies.
• Maintain inventory of equipment and supplies; receive or deliver materials as needed.
• Supervise staff and train employees on procedures and operations.
• Process claims from vendors, contractors, or providers for reimbursement or payment.
• Assist customers in obtaining information and documents; interview clients and provide assistance.

Skills

Office procedures

Grammar & spelling

Mathematics

Basic bookkeeping

Inventory management

Telephone etiquette

Business communications

Office equipment operation

Data entry

Tools

Computers

Job description

The State of Oklahoma invites applications for an Administrative Technician at the Claremore Veterans Home. This full-time Regular position involves document production, filing, and customer assistance within a veterans-focused agency.

You will manage mail, records, and routine reports, supporting efficient office operations in a government setting. Responsibilities include handling correspondence, data entry, basic bookkeeping, and supervising staff.