Administrative Technician III

State-of-Oklahoma; Oklahoma; Vor Ort; USD 29.000 - 35.000; Vollzeit

Zusammenfassung

State of Oklahoma seeks an Administrative Technician III at Mabel Bassett Correctional Center/Medical. The role covers document production, filing, correspondence, data entry and basic bookkeeping in a busy office setting.

Two years of clerical experience or equivalent education are required. This on-site, full-time position offers a non-negotiable salary and opportunities for growth within the DOC.

Qualifikationen

• Knowledge of office methods and procedures, grammar and spelling.
• Ability to prepare and interpret charts and basic graphs.
• Familiarity with routine bookkeeping and inventory techniques.
• Proficient in telephone procedures and standard business communications.
• Experience with office technologies and data entry.

Aufgaben

• Maintains records, reconciles and reports expenditures.
• Processes correspondence and documentation for various programs.
• Sorts, files, answers phones and handles mail.
• Produces documents from plain copy to complex presentations.
• Enters and reviews data; verifies reports for accuracy.
• Supervises staff in specialized office tasks and trains others.

Kenntnisse

Office methods and procedures

Grammar, punctuation, spelling

Mathematics

Preparing charts and graphs

Basic bookkeeping

Inventory techniques

Telephone procedures

Business communications

Office technologies

Ausbildung

Two years clerical office experience or equivalent

Jobbeschreibung

Job Posting TitleAdministrative Technician IIIAgency131 DEPARTMENT OF CORRECTIONSSupervisory OrganizationDOC Medical/MBCCJob Posting End DateRefer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensation$31,675.28- this salary is non-negotiable.Job DescriptionLocationMabel Bassett Correctional Center/MedicalBasic PurposePositions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.Typical Functions· Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.· Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.· Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.· Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.· Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.· Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.· Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.· Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.· Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.· Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.Level DescriptorThis is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.Knowledge, Skills, Abilities and CompetenciesKnowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; of standard business communications; and of current office technologies.Skill is required to operate office machines including computers.Ability is required to follow oral and written instructions; to establish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents, reports, and files for dissemination to external sources.Education and ExperienceEducation and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.Special RequirementsSome positions may require skill in typing accurately from plain copy at a rate of forty words per minute.This is an on-site position and is not eligible for remote work.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency Contact