Senior Admin & Risk Manager – Finance & Insurance

Catholic Community Services; Seattle (WA); In loco; USD 62.000 - 76.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Health Savings Account

Flexible Spending Account

Paid time off

Paid holidays

403(b) plan

Employee Assistance Program

Descrizione del lavoro

Catholic Community Services in Seattle seeks a Senior Contract Administrator to oversee the full lifecycle of contracts and procurement, strengthening governance and mitigating risk across the organization.

You will report to the CFO and provide administrative and analytical support to finance leadership, focusing on insurance and loss prevention programs, renewals, and records management. This role demands confidentiality and a detail-oriented mindset.

Competenze

• A bachelor’s degree in business administration, finance, accounting, risk management, or a related field is preferred.
• At least five years of progressively responsible administrative or operational support experience, preferably supporting finance, accounting, executive leadership, insurance, or risk management functions.
• Experience with commercial insurance administration, certificates of insurance, claims documentation, or risk-management systems is strongly preferred.
• Strong writing, proofreading, formatting, research, and organizational skills, with consistent attention to detail and accuracy.
• Advanced proficiency in Microsoft Office, including Excel, PowerPoint, SharePoint, Teams, and Word, with the ability to prepare professional reports, presentations, correspondence, and other executive-level materials.
• Willingness to embrace artificial intelligence tools for research, analysis, reporting, document preparation, and process improvement.
• Demonstrated ability to exercise discretion and maintain confidentiality when handling financial, personnel, claims, insurance, legal, executive, and Board-related information.
• Demonstrated ability to communicate professionally and effectively with executives, Board members, employees, and external business partners.

Mansioni

• Provide proactive administrative support to the CFO and senior Finance and Accounting leadership, including calendar management, meeting coordination and preparation, deadline tracking, and occasional travel arrangements.
• Manage incoming requests and communications for the CFO, exercise judgment in prioritizing matters, and coordinate timely responses and follow-up.
• Coordinate the preparation, organization, and distribution of materials for Finance Committee, Board of Trustees, and other leadership meetings. Attend assigned meetings, document decisions and follow-up items, and monitor completion of action items.
• Conduct research and compile information for reports, presentations, and other materials related to Finance and Administration operations.
• Maintain organized electronic records, correspondence, and other confidential Finance and Administration documentation.
• Support the Manager of Insurance and Loss Prevention with annual insurance renewals, including data collection, document preparation, follow-up with internal insurance liaisons, and maintenance of renewal records.
• Process routine requests for certificates of insurance and evidence of property insurance in accordance with established procedures, review completed documents for basic accuracy and refer exceptions or complex requirements to the Manager of Insurance and Loss Prevention.
• Maintain the insured asset and exposure databases for insured properties, vehicles, and covered individuals; process additions, deletions, and other changes, and assist with periodic reconciliation and data-quality reviews.
• Receive, route, and track incident reports and property-damage notifications in accordance with established procedures; maintain supporting records; and promptly escalation significant, incomplete, or time-sensitive reports.
• Assist with administrative tracking of property, liability, automobile, and other claims; maintain supporting claim documentation; and follow up on outstanding information as directed.
• Support scheduling and coordination of insurance, loss-control, appraisal, and facility-inspection activities and assist with tracking recommendations and follow-up items.
• Compile insurance, claims, loss, premium, exposure, and incident information for analysis and reporting by the Manager of Insurance and Loss Prevention and the CFO.
• Assist with drafting, formatting, maintaining, and distributing Finance, insurance, and risk-management policies, procedures, forms, and reference materials as directed by responsible leadership.
• Assist with the preparation and maintenance of the enterprise insurance guide, process sheets, training materials, and other resources for internal insurance liaisons and stakeholders.
• Perform other duties consistent with the scope and responsibilities of the position as assigned.

Conoscenze

Writing

Proofreading

Research

Organization

Attention to detail

Executive communication

Formazione

Bachelor's degree in business administration, finance, accounting, risk management, or related field

Strumenti

Microsoft Office Suite

Excel

PowerPoint

SharePoint

Teams

Word

Descrizione del lavoro

Catholic Community Services in Seattle seeks a Senior Contract Administrator to oversee the full lifecycle of contracts and procurement, strengthening governance and mitigating risk across the organization.

You will report to the CFO and provide administrative and analytical support to finance leadership, focusing on insurance and loss prevention programs, renewals, and records management. This role demands confidentiality and a detail-oriented mindset.