Admin and Risk Management Specialist

Catholic Community Services of Western Washington; Seattle (WA); On-site; USD 62,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Long-Term Disability

HSA and FSA

PTO and holidays

403(b) plan

EAP

Job summary

Catholic Community Services of Western Washington is seeking a Senior Contract Administrator to oversee contracts and procurement, providing administrative support to the CFO and leadership. The role focuses on risk management, insurance renewals, and governance, with a comprehensive benefits package and a competitive salary range.

Responsibilities include calendar management, meeting coordination, records maintenance, and collaboration with insurers and internal liaisons.

Qualifications

• Bachelor’s degree preferred; relevant experience may substitute.
• Five years of progressively responsible administrative or operational support experience preferred.

Responsibilities

• Provide proactive administrative support to CFO and senior leadership, including calendar management and meeting prep.
• Coordinate materials for Finance Committee, Board of Trustees, and leadership meetings; document decisions and follow-up items.
• Support insurance and loss prevention with renewals, certificates of insurance, and renewal records.
• Maintain insured asset databases and incident/claims documentation for analysis.
• Draft and maintain finance, insurance, and risk-management policies and procedures.

Skills

MS Office

Excel

PowerPoint

SharePoint

Teams

Word

Written communication

Attention to detail

Discretion

Executive communication

Education

Bachelor's degree in business administration, finance, accounting, risk management, or related field

Tools

Insurance and risk management systems

Job description

Overview

For over a century, Catholic Community Services of Western Washington (CCSWW) has provided services for youth, immigrants, older adults, and people experiencing homelessness throughout western Washington state. Our 4000+ employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the provision of quality, integrated services and housing. Our mission and our focus is for those individuals, children, families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice.

CCCSWW is currently seeking a strategic and collaborative Senior Contract Administrator who will oversee the entire lifecycle of contracts and procurement activities across the organizations. If you are a proactive compliance professional who excels at mitigating risk and strengthening governance, this role is for you.

How you will make a difference

The Administrative and Risk Management Specialist reports to the CFO and provides administrative, operational, and analytical support to the CFO, senior Finance and Accounting leadership, and the Manager of Insurance and Loss Prevention. The position supports Finance and Accounting operations and the Organization’s insurance and risk-management programs, including insurance renewals, certificates of insurance, insured asset and exposure records, incident reporting, and related records and documentation. The position requires a high degree of confidentiality, organization, attention to detail, and financial awareness.

Benefits & Compensation

Salary: $44.68 - $55.26 (D.O.E.) witha competitive benefits package:

• Medical, Dental, Vision, Life Insurance and Long-Term Disability
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Generous paid time off (15 days of paid vacation), paid sick time
• 12 days of paid holidays, plus one (1) personal holiday
• 403(b) Employee Savings Plan
• Employee Assistance Program (EAP)

Responsibilities

• Provide proactive administrative support to the CFO and senior Finance and Accounting leadership, including calendar management, meeting coordination and preparation, deadline tracking, and occasional travel arrangements.
• Manage incoming requests and communications for the CFO, exercise judgment in prioritizing matters, and coordinate timely responses and follow-up.
• Coordinate the preparation, organization, and distribution of materials for Finance Committee, Board of Trustees, and other leadership meetings. Attend assigned meetings, document decisions and follow-up items, and monitor completion of action items.
• Conduct research and compile information for reports, presentations, and other materials related to Finance and Administration operations.
• Maintain organized electronic records, correspondence, and other confidential Finance and Administration documentation.
• Support the Manager of Insurance and Loss Prevention with annual insurance renewals, including data collection, document preparation, follow-up with internal insurance liaisons, and maintenance of renewal records.
• Process routine requests for certificates of insurance and evidence of property insurance in accordance with established procedures, review completed documents for basic accuracy and refer exceptions or complex requirements to the Manager of Insurance and Loss Prevention.
• Maintain the insured asset and exposure databases for insured properties, vehicles, and covered individuals; process additions, deletions, and other changes, and assist with periodic reconciliation and data-quality reviews.
• Receive, route, and track incident reports and property-damage notifications in accordance with established procedures; maintain supporting records; and promptly escalation significant, incomplete, or time-sensitive reports.
• Assist with administrative tracking of property, liability, automobile, and other claims; maintain supporting claim documentation; and follow up on outstanding information as directed.
• Support scheduling and coordination of insurance, loss-control, appraisal, and facility‑inspection activities and assist with tracking recommendations and follow-up items.
• Compile insurance, claims, loss, premium, exposure, and incident information for analysis and reporting by the Manager of Insurance and Loss Prevention and the CFO.
• Assist with drafting, formatting, maintaining, and distributing Finance, insurance, and risk‑management policies, procedures, forms, and reference materials as directed by responsible leadership.
• Assist with the preparation and maintenance of the enterprise insurance guide, process sheets, training materials, and other resources for internal insurance liaisons and stakeholders.
• Perform other duties consistent with the scope and responsibilities of the position as assigned.

What we are looking for

Candidate must meet the following required qualifications to be considered for the role.

• A bachelor’s degree in business administration, finance, accounting, risk management, or a related field is preferred. Relevant professional experience may substitute for education.
• At least five years of progressively responsible administrative or operational support experience, preferably supporting finance, accounting, executive leadership, insurance, or risk management functions.
• Experience with commercial insurance administration, certificates of insurance, claims documentation, or risk‑management systems is strongly preferred.
• Strong writing, proofreading, formatting, research, and organizational skills, with consistent attention to detail and accuracy.
• Advanced proficiency in Microsoft Office, including Excel, PowerPoint, SharePoint, Teams, and Word, with the ability to prepare professional reports, presentations, correspondence, and other executive‑level materials.
• Willingness to embrace artificial intelligence tools for research, analysis, reporting, document preparation, and process improvement.
• Demonstrated ability to exercise discretion and maintain confidentiality when handling financial, personnel, claims, insurance, legal, executive, and Board‑related information.
• Demonstrated ability to communicate professionally and effectively with executives, Board members, employees, and external business partners.
• Motivated self‑starter with the ability to prioritize competing assignments, meet deadlines, adapt to changing priorities, and work with limited supervision in a fast‑paced environment.
• Support and uphold the mission, beliefs, and values of Catholic Community Services and Catholic Social Teaching.

Note to Internal Candidates: HR reviews internal compensation and determines any increase based on their experience and also agency internal equity factors.

Catholic Community Services is an Equal Opportunity Employer. Visit www.ccsww.org to learn more.