Senior Admin & Document Control Specialist | Flexible Hours

Parsons; California; On-site; USD 37,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

ESOP

401(k)

Life insurance

Flexible work schedules

Holidays

Job summary

Parsons is seeking Senior Administrative Specialists to support our California operations, focusing on high-level administrative coordination, project support, and document management for PG&E Northern California projects. Candidates must reside within 60 miles of Chico, Sacramento, Rocklin, Folsom, or Auburn, with reimbursed travel as needed.

You will handle executive-level support, maintain document controls, and ensure compliance with client and company standards in a fast-paced,

Qualifications

• High school diploma (or equivalent) with 8+ years of relevant work experience, including 3+ years in document control.
• Typically 5+ years of administrative experience supporting project teams, executives, or department leadership.
• Strong experience in document control, project administration, or office management within engineering, construction, or similar project-based environments.
• Experience coordinating across multiple stakeholders and competing priorities.

Responsibilities

• Provide senior-level administrative support to project managers, department leaders, and project teams.
• Coordinate meetings, calendars, agendas, action items, and meeting minutes.
• Prepare, edit, format, and distribute reports, presentations, and business documents.
• Support office and project administration activities to maintain smooth day-to-day operations.
• Serve as a central point for project documentation, communications, and administrative processes.
• Manage electronic filing systems, shared drives, and document repositories aligned with standards.
• Support document control activities including receipt, tracking, formatting, distribution, filing, and archiving.
• Ensure documents are logged, version-controlled, and accessible for team use and audits.
• Coordinate flow of documentation between internal teams, clients, consultants, and subcontractors.
• Track documentation status for submittals, RFIs, transmittals, drawings, specs, and correspondence.
• Assist in developing and maintaining administrative and document control procedures.
• Support onboarding activities for new team members including IT access and orientation.

Skills

Microsoft Office

Documentation coordination

Project coordination

Communication

Education

High school diploma

Tools

Aconex

ProjectWise

SharePoint

Procore

Job description

Parsons is seeking Senior Administrative Specialists to support our California operations, focusing on high-level administrative coordination, project support, and document management for PG&E Northern California projects. Candidates must reside within 60 miles of Chico, Sacramento, Rocklin, Folsom, or Auburn, with reimbursed travel as needed.

You will handle executive-level support, maintain document controls, and ensure compliance with client and company standards in a fast-paced,