Senior Technical Document Management Analyst

PG&E; Moss Landing (CA); Hybrid; USD 83,000 - 124,000; Full time

Job summary

PG&E in Moss Landing, CA is seeking a document management professional to maintain large technical manuals, standards, and bulletins in the company's system. This role ensures compliance with established standards and supports publication-ready materials across divisions.

You will manage PDF conversions, update the Technical Information Library, and coordinate with Legal and Regulatory Affairs on historical documents.

Qualifications

• Bachelor's degree in English, Business, Computer Science, related field or equivalent experience.
• Experience in document management
• Job-related experience, 6 years

Responsibilities

• Maintains documents in content repositories. Uses the document management system to store, maintain version control and ensure availability of technical documents. Proactively analyzes, improves, and provides correct indexing, and searchability of all documents.
• Prepares, manages files for publication, including maintaining PDF properties and creating comprehensive searches. Ensures all cross references, document dependencies, links, and all other details associated with new, updated, and canceled documents are complete and accurate.
• Provides research and support for historical documents as requested by Legal and Regulatory Affairs for use in proceedings.
• Designs and maintains additions and/or updates to the Technical Information Library (TIL). Support maintenance of documents in the Technical Information Library (TIL). Ensures documents are posted, updated, and canceled as appropriate. Maintains TIL satellite databases and systems, such as Document Tracking and Comment (DocTR) and Subscription Lists.
• Converts MS Office, hard copy, and other documents to Adobe PDF. Assists clients and other team members with document conversions.
• Provides web content for the Technical Information Library (TIL) and document management system. Posts and maintains documents such as bulletins, standards, procedures, engineering documents, and manuals to the website. Manages multiple requests & projects from multiple clients.
• Assists with special projects such as a new document management system. May assist with migrating standards, procedures, and engineering documents to the new system, working with IT on taxonomy, user interface design and other aspects.

Skills

Document management

Content publishing

PDF conversion

Web publishing

Education

Bachelor's degree or equivalent experience

Tools

DocTR

Adobe PDF

Content repositories

Job description

Work Type: Hybrid

Job Location: Moss Landing; San Luis Obispo

Department Overview

Electric Transmission & Distribution ensures the delivery of clean, safe, reliable and affordable energy to nearly 16 million people in Northern and Central California. The Electric Transmission & Distribution Team, comprised of roughly 10,222 coworkers, is responsible for ensuring the electric grid's reliability and resiliency through the ongoing maintenance and operations of PG&E’s 100,000 miles of distribution lines and over 18,000 miles of transmission lines.

Position Summary

Maintains large technical documents such as manuals, standards, procedures, and bulletins in the company's document management system. Ensures documents are managed in compliance with established standards.

This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be in Moss Landing, San Luis Obispo or Templeton.

A reasonable salary range is:
Bay Area Minimum: $87,000
Bay Area Maximum: $131,000
OR
California Minimum: $83,000
California Maximum: $124,000

Job Responsibilities

• Maintains documents in content repositories. Uses the document management system to store, maintain version control and ensure availability of technical documents. Proactively analyzes, improves, and provides correct indexing, and searchability of all documents.
• Prepares, manages files for publication, including maintaining PDF properties and creating comprehensive searches. Ensures all cross references, document dependencies, links, and all other details associated with new, updated, and canceled documents are complete and accurate.
• Provides research and support for historical documents as requested by Legal and Regulatory Affairs for use in proceedings.
• Designs and maintains additions and/or updates to the Technical Information Library (TIL). Support maintenance of documents in the Technical Information Library (TIL). Ensures documents are posted, updated, and canceled as appropriate. Maintains TIL satellite databases and systems, such as Document Tracking and Comment (DocTR) and Subscription Lists.
• Converts MS Office, hard copy, and other documents to Adobe PDF. Assists clients and other team members with document conversions.
• Provides web content for the Technical Information Library (TIL) and document management system. Posts and maintains documents such as bulletins, standards, procedures, engineering documents, and manuals to the website. Manages multiple requests & projects from multiple clients.
• Assists with special projects such as a new document management system. May assist with migrating standards, procedures, and engineering documents to the new system, working with IT on taxonomy, user interface design and other aspects.

Qualifications

Minimum

• Bachelor's degree in English, Business, Computer Science, related field or equivalent experience.
• Experience in document management
• Job-related experience, 6 years

Desired

• Utility industry experience
• Experience in web publishing
• Experience in document database management