Senior Technical Document Management Analyst

PG&E; California; Hybrid; USD 83,000 - 124,000; Full time

Job summary

Pacific Gas and Electric Company seeks an experienced documents professional to maintain manuals, standards, procedures and bulletins within the document management system, ensuring compliance with established standards and accurate indexing.

The role is hybrid, with work from Moss Landing or other California locations. Responsibilities include publishing, PDF handling, support for Legal/Regulatory Affairs, and assisting with migrations to new systems.

Qualifications

• Bachelor’s degree in English, Business, Computer Science, or related field (or equivalent experience).
• Experience in document management is required.
• Job-related experience: 6 years or more.

Responsibilities

• Maintains documents in content repositories and uses the document management system to store and version control.
• Ensures availability and indexing/searchability of technical documents.
• Prepares and manages files for publication, including PDF properties and cross-references.
• Supports historical document research for Legal and Regulatory Affairs.
• Designs and maintains the Technical Information Library (TIL) and related databases (DocTR, Subscription Lists).
• Converts MS Office and hard-copy documents to Adobe PDF and assists with conversions.
• Provides web content for the TIL and publishes engineering documents and manuals.
• Assists with migration projects and IT collaboration on taxonomy and UI design.

Skills

Document management

Web publishing

Cross-functional collaboration

Education

Bachelor’s degree in English, Business, Computer Science, related field or equivalent experience

Experience in document management

Job description

Requisition ID# 175389

Job Category: Engineering / Science

Job Level: Individual Contributor

Business Unit: Energy Delivery

Work Type: Hybrid

Job Location: Moss Landing; San Luis Obispo

Department Overview

Electric Transmission & Distribution ensures the delivery of clean, safe, reliable and affordable energy to nearly 16 million people in Northern and Central California. The Electric Transmission & Distribution Team, comprised of roughly 10,222 coworkers, is responsible for ensuring the electric grid's reliability and resiliency through the ongoing maintenance and operations of PG&E's 100,000 miles of distribution lines and over 18,000 miles of transmission lines.

Position Summary

Maintains large technical documents such as manuals, standards, procedures, and bulletins in the company's document management system. Ensures documents are managed in compliance with established standards.

This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be in Moss Landing, San Luis Obispo or Templeton.

PG&E is providing the salary range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. We would not anticipate that the individual hired into this role would land at or near the top half of the range described below, but the decision will be dependent on the facts and circumstances of each case.

A reasonable salary range is:

• Bay Area Minimum: $87,000
• Bay Area Maximum: $131,000
• OR
• California Minimum: $83,000
• California Maximum: $124,000

Job Responsibilities

• Maintains documents in content repositories. Uses the document management system to store, maintain version control and ensure availability of technical documents. Proactively analyzes, improves, and provides correct indexing, and searchability of all documents.
• Prepares, manages files for publication, including maintaining PDF properties and creating comprehensive searches. Ensures all cross references, document dependencies, links, and all other details associated with new, updated, and canceled documents are complete and accurate.
• Provides research and support for historical documents as requested by Legal and Regulatory Affairs for use in proceedings.
• Designs and maintains additions and/or updates to the Technical Information Library (TIL). Support maintenance of documents in the Technical Information Library (TIL). Ensures documents are posted, updated, and canceled as appropriate. Maintains TIL satellite databases and systems, such as Document Tracking and Comment (DocTR) and Subscription Lists.
• Converts MS Office, hard copy, and other documents to Adobe PDF. Assists clients and other team members with document conversions.
• Provides web content for the Technical Information Library (TIL) and document management system. Posts and maintains documents such as bulletins, standards, procedures, engineering documents, and manuals to the website. Manages multiple requests & projects from multiple clients.
• Assists with special projects such as a new document management system. May assist with migrating standards, procedures, and engineering documents to the new system, working with IT on taxonomy, user interface design and other aspects.

Qualifications

Minimum:

• Bachelor’s degree in English, Business, Computer Science, related field or equivalent experience.
• Experience in document management
• Job-related experience, 6 years

Desired:

• Utility industry experience
• Experience in web publishing
• Experience in document database management