Senior Admin & Document Control Lead – Engineering Projects

Parsons; Fresno (CA); On-site; USD 37,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

ESOP

401(k)

Life insurance

Flexible schedules

Paid holidays

Job summary

Parsons is seeking highly organized Senior Administrative Specialists to support our California operations, including work with PG&E in Central California. These roles demand senior-level administrative coordination, document management, and project support in fast-paced engineering/construction environments.

Candidates should reside within 60 miles of Fresno, with travel reimbursements available. You will help ensure accurate, organized project and corporate documentation, support onboarding,

Qualifications

• High school diploma with 8+ years' relevant work experience.
• At least 3 years in document control and 5+ years in administrative roles supporting project teams.
• Experience in engineering, construction, or transportation project environments.

Responsibilities

• Provide senior-level administrative support to project managers, department leaders, and project teams.
• Coordinate meetings, calendars, agendas, action items, and meeting minutes.
• Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents.
• Support office and project administration activities to help maintain smooth day-to-day operations.
• Serve as a central point of coordination for project documentation, communications, and administrative processes.
• Manage and maintain electronic filing systems, shared drives, and document repositories in alignment with company and client standards.
• Support document control activities, including document receipt, tracking, formatting, distribution, filing, and archiving.
• Ensure documents are properly logged, organized, version-controlled, and accessible for team use and audit readiness.
• Coordinate the flow of documentation between internal teams, clients, consultants, and subcontractors.
• Track documentation status for submittals, RFIs, transmittals, drawings, specifications, and correspondence.
• Assist in developing and maintaining administrative and document control procedures for consistency and efficiency.
• Support onboarding activities for new team members, including coordination of access, systems setup, and basic process orientation.
• Partner with IT and internal support teams to troubleshoot administrative and document system issues.
• Help monitor compliance with contractual, regulatory, and company requirements related to records and documentation.
• Identify opportunities for administrative and process improvements that enhance team effectiveness and consistency.

Skills

MS Office

Document control

Project administration

Stakeholder coordination

Engineering/Construction docs

Education

High school diploma

Tools

Aconex

ProjectWise

SharePoint

Procore

Job description

Parsons is seeking highly organized Senior Administrative Specialists to support our California operations, including work with PG&E in Central California. These roles demand senior-level administrative coordination, document management, and project support in fast-paced engineering/construction environments.

Candidates should reside within 60 miles of Fresno, with travel reimbursements available. You will help ensure accurate, organized project and corporate documentation, support onboarding,