Senior Admin Assistant, GPMA (Hybrid)

Vertex Pharmaceuticals Incorporated; Boston (MA); Hybrid; USD 50,000 - 85,000; Full time

Job summary

Vertex is seeking a Senior Administrative Assistant to join the Global Pricing & Market Access (GPMA) team. You will support the VP with calendar management, travel, expense reporting, and document production, while coordinating meetings across regions.

The role involves handling executive communication, organizing cross-functional forums, and ensuring smooth operations for business processes, training, and events.

Qualifications

• Bachelor's degree and 2-6 years of experience in a similar role.
• Proficient in Microsoft Office suite, Outlook Calendar Management, and Concur Expense reporting systems.
• Prior experience supporting senior executives in a fast-paced environment.
• Strong communication and interpersonal skills; able to handle confidential information.
• Detail oriented with the ability to manage multiple projects.

Responsibilities

• Provide logistical planning and administrative support for VP including calendar management, travel, expense reporting and document production.
• Support GPMA leadership with meeting management and travel logistics; back up for other assistants.
• Serve as face for GPMA team; liaison with internal and external customers.
• Create, amend, format documents and presentations in Word, Excel or PowerPoint.
• Coordinate in-person and Zoom meetings with domestic and international participants.
• Manage travel reservations, hotel bookings, and related expenses via Concur.
• Oversee procurement for the team; submit purchase orders and changes.
• Lead development and administration of Market Access Gateway (SharePoint).

Skills

Calendar management

Executive support

Communication skills

Interpersonal skills

Multi-tasking

Attention to detail

Education

Bachelor's degree

Tools

Concur

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Vertex is seeking a Senior Administrative Assistant to join the Global Pricing & Market Access (GPMA) team. You will support the VP with calendar management, travel, expense reporting, and document production, while coordinating meetings across regions.

The role involves handling executive communication, organizing cross-functional forums, and ensuring smooth operations for business processes, training, and events.