Proactive Executive Admin & Travel Coordinator

VertexGlobal; Town of Norway (WI); On-site; USD 13,000 - 16,000; Part time

Job summary

VertexGlobal in the United States is seeking a proactive Administrative Assistant to provide essential support to our operations team. The role focuses on efficiency, accuracy, and discretion.

Key duties include managing executives’ schedules, handling calls and emails, preparing reports and presentations, coordinating travel, onboarding new hires, and maintaining organized records. This contract position welcomes female applicants and requires authorization to work in the US.

Qualifications

• Proven experience as an Administrative Assistant or similar role.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills and ability to multitask.

Responsibilities

• Schedule and manage appointments and meetings for company executives.
• Answer phone calls and respond to emails in a timely, professional manner.
• Prepare and edit correspondence, reports, and presentations.
• Maintain accurate records and files.
• Handle confidential information with discretion.
• Coordinate travel arrangements for executives.

Skills

Administrative support

Communication skills

Multitasking

Confidentiality

Independent work

Tools

Microsoft Office

Excel

PowerPoint

Job description

VertexGlobal in the United States is seeking a proactive Administrative Assistant to provide essential support to our operations team. The role focuses on efficiency, accuracy, and discretion.

Key duties include managing executives’ schedules, handling calls and emails, preparing reports and presentations, coordinating travel, onboarding new hires, and maintaining organized records. This contract position welcomes female applicants and requires authorization to work in the US.