Administrative Assistant

Northern Trust; Newport Beach (CA); On-site; USD 55,200 - 82,800; Full time

Benefits offered by this job

Health and welfare benefits

401k and pension

Paid time off

Life & accident insurance

Discretionary bonus program

Job summary

Northern Trust is looking for an entry-level administrative position in Newport Beach, CA. This role involves performing various administrative duties, coordinating meetings, and maintaining records. Candidates should have basic knowledge of office procedures and good communication skills, with no prior experience required.

The position offers a salary range of $55,200 to $82,800 USD along with a comprehensive benefits package including health and retirement benefits.

Qualifications

• Entry level position. No prior experience required.

Responsibilities

• Performs various administrative duties such as preparing documents and reports.
• Schedules and coordinates meetings and travel arrangements.
• Maintains electronic and paper records.

Skills

Basic knowledge of office procedures

Good oral and written communication skills

Basic PC knowledge and typing skills

Job description

Key Responsibilities

• Performs various administrative duties such as preparing documents, reports for managers and other partners in the unit/department. Ensures confidentiality
• Responsible for routine operational/administrative work
• Focuses on administering defined procedures, analyses and report preparation (overseen, reviewed and checked by more senior partner)
• Schedules and coordinates meetings, travel arrangements for managers or other partners in the area
• May be responsible for data input, data processing and data verification
• May track or monitor expenses for the department
• Maintains electronic and paper records
• May greet or assist clients or vendors
• Assists in the preparation and processing of documents
• Responds to general inquiries

Candidate Qualifications

• Basic knowledge of office procedures is required
• Basic PC knowledge and typing skills are required
• Good oral and written communication skills are required
• Entry level position. No prior experience required.

Work Environment

This is an in-office position. This person is expected to work onsite Monday-Friday to support effective collaboration, teamwork, and client service delivery. 660 Newport Center Drive, Newport Beach, CA 92660

Salary Range

$55,200 - 82,800 USD

Salary range is a good faith estimate of base pay. Northern Trust provides a comprehensive benefits package including retirement benefits (401k and pension), health and welfare benefits (medical, dental, vision, spending accounts and disability), paid time off, parental and caregiver leave, life & accident insurance, and other voluntary and well-being benefits. Northern Trust also provides a discretionary bonus program that may include an equity component.

Work Authorization

Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Northern Trust will not sponsor applicants for U.S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [e-mail], or alternatively you can discuss your individual requirements with the recruiter you are working with.