Senior Admin Assistant

Motion Industries; Birmingham (AL); On-site; USD 38,000 - 48,000; Full time

Job summary

Motion Industries in Birmingham, AL is seeking a Sr Admin Office Assistant to provide administrative and accounts receivable support within the branch, under general supervision. The role includes greeting visitors, handling calls, processing mail, supporting sales and management, and assisting with invoicing and open orders.

Strong organizational and communication skills are essential. This position offers learning opportunities, requires reliability and the ability to prioritize multiple tasks

Qualifications

• High school diploma or GED; 3–5 years related experience.
• Strong communication and organizational skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Answer incoming calls in a professional manner and take accurate messages.
• Greet visitors and route them to the appropriate person.
• Sort, distribute and send mail and faxes; support filing and data entry.
• Provide administrative support to sales and management including routine reports and tracking of open orders.
• Prepare cash sales deposits in accordance with policy and handle customer billing.
• Resolve past-due invoices and customer claims promptly; identify account issues.
• Assist less experienced clerical staff with administrative and accounts receivable duties.
• Perform other duties as assigned.

Skills

Communication

Organization

Attention to detail

MS Office

Data entry

Education

High School Diploma or GED

3-5 years related experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Data entry systems

Job description

Birmingham, AL, USA

Full time

SUMMARY

Under general supervision, the Sr Admin Office Assistant role provides administrative and accounts receivable support to the branch. This role may provide guidance to less experienced clerical roles.

JOB DUTIES

• Answers all incoming calls in a professional manner, directs all calls, and takes accurate messages.
• Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person.
• Sorts, distributes and sends incoming and outgoing mail, and faxes.
• Provides administrative support to sales associates and management team members including filing, data entry, and routine reports to identify open orders for expediting.
• Prepares cash sales deposit in accordance with company policy.
• Handles customer billing.
• Resolve past-due invoices and customer claims on a timely basis, including proactive identification of account issues.
• May handle customer returns.
• Assists less experienced clerical roles with administrative duties and accounts receivable duties.
• Performs other duties as assigned.

EDUCATION & EXPERIENCE

Typical requires a high school diploma or GED and three (3) to five (5) years of related experience or an equivalent combination.

KNOWLEDGE, SKILLS, ABILITIES

• Strong communication skills including written, verbal, and listening.
• Reliability, organization, and attention to detail required.
• Demonstrated ability to manage complex tasks and prioritize competing demands to meet deadlines.
• Strong ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Bookkeeping background preferred.

LICENSES & CERTIFICATIONS

None required.

SUPERVISORY RESPONSIBILITY

BUDGET RESPONSIBILITY: No

COMPANY INFORMATION

Motion Industries offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay.

DISCLAIMER

This job description illustrates the general nature and level of work performed by employees within this job classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and skills required. Management retains the right to add or modify duties at any time.

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.

Where permitted by applicable law, successful applicants must be fully vaccinated against COVID-19 prior to start date. COVID-19 vaccination is a condition of employment, subject to an approved accommodation, and proof of vaccination will be required on or prior to start date.

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.