Senior Accounts Payable Specialist

Paycom - ATS; Vancouver (WA); On-site; USD 39,000 - 49,000; Full time

Benefits offered by this job

Medical plan with $0 copay

401(k) with 6% employer match

West Coast offices

Job summary

Nuna is seeking a Senior Accounts Payable Specialist to lead daily AP operations, manage vendor onboarding, and ensure timely, accurate payments. You will drive internal controls, implement scalable workflows, and partner with Finance, IT, and Procurement.

The role emphasizes process optimization, system enhancements, and mentoring AP teammates to support company growth and maintain compliance across the organization.

Qualifications

• Minimum five (5) years of Accounts Payable experience with vendor governance and maintenance.
• Experience leading or participating in workflow automation projects and UAT activities preferred.
• Understanding of change management, process design, and internal controls.
• Ability to learn new software quickly and meet deadlines.

Responsibilities

• Review, verify, and process invoices and expense reports.
• Ensure timely payments to vendors and reconcile statements.
• Assist with month-end close and financial reporting.
• Develop and maintain AP process documentation and SOPs.
• Lead AP system configurations and workflow improvements.
• Mentor AP staff and cross-functional partners in best practices.

Skills

Accounts Payable

Vendor governance

Workflow automation

SAP/ERP

Concur

Excel (Pivot Tables)

Communication

Time management

Education

Associate’s degree in accounting or finance

Tools

SAP

Concur

Job description

As innovators of premium baby gear with a timeless style, Nuna is a Global Brand, growing exponentially in the U.S. Market.Our corporate office is in scenic Berks County, PA, while our Distribution Center and West Coast offices are in Vancouver, WA, and Solana Beach, CA.Nuna's consistency and attention to detail in producing high-quality products for families are mirrored within the Vancouver work environment as evidenced by the inviting entryway of herringbone floors, moss sign, and brilliant lighting. Gym facilities and a breakroom featuring a full kitchen and fireplace serve to enhance the workday. Our health and welfare benefits, like our baby gear products, are superior, boasting a $0 Copay / $0 Deductible Medical & Prescription Plan Design and a 401(k) with a 6% Employer Match.We are currently seeking a detail-oriented, proactive, and process-driven Senior Accounts Payable Specialist to join our Accounting team. This role is critical in building scalable accounts payable processes, strengthening internal controls, and ensuring compliance with company policies and procedures.The Senior AP Specialist is responsible for leading the daily operations of the accounts payable function and corporate credit card program while actively participating in day-to-day AP activities. This role ensures timely and accurate vendor onboarding, invoice processing, vendor payments, reconciliations, policy compliance, and adherence to strong internal controls.In addition to overseeing core AP processes, the Senior AP Specialist mentors and develops a team of AP professionals, driving operational excellence through process improvements, system optimization, and scalable workflow design. As a key change agent, this individual identifies opportunities to streamline processes, strengthen controls, enhance reporting capabilities, and improve the overall user experience across accounts payable and corporate card administration.The Senior AP Specialist partners closely with Accounting, Finance, IT, Supply Chain, Procurement, and other business stakeholders to resolve issues, implement process enhancements, support organizational change initiatives, and deliver measurable value to the business while ensuring efficient, compliant, and effective financial operations.Essential Duties and ResponsibilitiesAccounts PayableReview, verify, and process invoices and expense reportsEnsure timely payments to vendors and suppliersReconcile vendor statements and respond to inquiriesAssist with month-end closing and financial reportingSupport audits by providing documentation and explanationsCollaborate with procurement and other departments to ensure policy complianceAccrues use tax when appropriateProcesses periodic payment runs including checks, ACH and wire transfersPrepare year-end 1099s in accordance with IRS guidelinesPerform month-end and year-end close duties ad hoc,Support and respond to year-end external audit requestsVendor GovernancePerform vendor setup and maintenance, including W-9 requestsMonitor shared mailboxes and workflow queues for vendor requests.Serve as a point of contact for basic vendor questions.Design and strengthen the vendor onboarding process and own vendor master data governancePlay a key role in developing internal control framework to mitigate financial misstatements fraudDevelop and enforce indirect procurement vendor policy key internal controlsPartner cross-functionally and directly with Finance leadership, Procurement leadership and various business teams on continuous improvement initiatives.Partner with Procurement, Accounts Payable, and business teams to resolve issues.Assist with periodic reviews of vendor master data.Help ensure compliance with company policies and regulatory requirements.Systems SupportServe as the subject matter expert (SME) for AP system workflows, approval routing, invoice automation, and payment processes.Review and recommend improvements to AP workflows, as well as monitor workflow performance to increase efficiency, strengthen controls, and reduce processing time.Partner with Accounting, Procurement, Treasury, IT, and business stakeholders to identify workflow enhancements and automation opportunities.Ensure workflow configurations align with company policies, delegation of authority, and internal control requirements.Lead AP participation in system implementations, upgrades, and enhancementsDevelop and maintain AP process documentation, standard operating procedures (SOPs), workflow diagrams, and testing procedures.Train AP staff and business users on new workflow processes, system enhancements, and best practicesThis position description is intended to provide a summary of the major duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements.ExperienceMinimum of five (5) years of Accounts Payable experience in a professional environment with specific experience in vendor governance and maintenance.Experience leading or participating in workflow automation projects, system upgrades, and User Acceptance Testing (UAT) activities preferred.Understanding of change management, process design, and system controls.Skills & KnowledgeIntimate knowledge of accounts payable processes, internal controls, and external audit requirementsStrong analytical, problem-solving, and process improvement skills.Ability to communicate effectively with technical and non-technical stakeholders.Understanding of basic core accounting concepts.Ability to:Learn new software quicklyMeet deadlines in a time-constrained environmentPrioritize tasks based on urgency and importanceCompetenciesCommunication: Clear verbal and written communication; active listening; effective information exchangeRelationships / Networking: Collaborative team player; maintains composure under pressureDetail Oriented: Thorough verification of work; strong recall of specific factsCustomer Oriented: Responsive and proactive in addressing internal and external needsDependability: Reliable and consistent in completing assignments independentlyPotential: Demonstrates capacity for increased responsibilityQuality Commitment: High accuracy with minimal errors.Quantity of Work: Produces acceptable volume of work and increases work pace when necessary to meet demandsTime Management, Productivity: Efficient time management and task prioritizationTechnologyProficient in Microsoft Office SuiteModerate Excel skills at a minimum (Pivot Tables, VLOOKUP, HLOOKUP)Proficient in Microsoft Office Suite. Advanced Microsoft Excel skills requiredExperience using artificial intelligence (AI) tools to improve efficiency, analysis, or process automation is a plus.Experience with SAP or a similar size ERP system is preferred.Ability to quickly and proficiently learn new software with ease.Experience with Concur or similar expense reporting systems preferredEducationAssociate’s degree in accounting or finance preferred (or an equivalent combination of education and experience).OtherAbility to work extended hours, including nights and weekends, as neededEmployees in Non-Exempt positions must accurately complete, obtain approval from their manager, and timely submit a timecard in the form provided by the Company, as it coincides with the Company’s bi-weekly payroll scheduleWashington State Pay Transparency Act:The full-time, hourly pay range for this role is $28.34 to $35.43 an hour.The target compensation range and the actual salary are determined by several factors, including specific skills, competencies, years of experience, geographic location, and education, as outlined in the job description.Full time employees are eligible for company benefits to include medical, prescription, dental, mental health benefits, 401(k) and paid time off (vacation, PSST and paid holidays).Disclaimer:This position description is intended to provide a summary of the essential duties, tasks, and responsibilities of this position and shall not be considered an exhaustive listing of all work requirements. Other duties may be assigned.Applicants must be currently authorized to work in the United States on a full-time basis.