Senior Accounts Payable Specialist

Kforce Inc; New York (NY); On-site; Full time

Job summary

A leading nonprofit organization is seeking a Senior Accounts Payable Manager to oversee and enhance their AP function in New York City. The role involves leading the full-cycle accounts payable process while ensuring compliance with financial regulations. Candidates should have over 10 years of experience in accounts payable, with strong communication and organizational skills, ideally in a nonprofit setting, to maintain accurate vendor records and oversee internal controls.

Benefits

Comprehensive health insurance

401(k) plan

Paid time off for salaried personnel

Qualifications

• 10+ years of progressive accounts payable experience with supervisory responsibilities.
• Experience with nonprofit accounting preferred.
• Knowledge of 1099 reporting and IRS regulations.

Responsibilities

• Lead full-cycle AP process from invoice intake to payment processing.
• Manage vendor records and ensure compliance.
• Train and supervise junior AP staff.

Skills

Strong communication

Organizational skills

Collaborative mindset

Education

Bachelor's Degree in Accounting or Finance

Tools

Cloud-based accounting systems

AP automation tools

Job description

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Base pay range

$35.00/hr - $42.00/hr

Responsibilities

Kforce has a client that is seeking a Senior Accounts Payable Manager in New York, NY. Summary: We are conducting a confidential search on behalf of a well-established nonprofit organization that serves diverse communities with integrity and purpose. This mission-driven organization is seeking a Senior Accounts Payable Specialist to lead and enhance their AP function, ensuring accurate, timely, and compliant financial operations. Key Responsibilities:

• Lead full-cycle AP process: invoice intake, coding, validation, approval workflows, and payment processing
• Manage weekly disbursements, reimbursements, stipends, and payroll check processing
• Maintain accurate vendor records, including 1099 subcontractors and inter-entity allocation setups
• Support issue resolution and vendor inquiries with professionalism and timeliness
• Oversee vendor onboarding and ensure contract and tax compliance
• Train and supervise junior AP staff
• Assist in redesigning workflows, standard operating procedures, and team performance metrics
• Uphold internal controls and ensure compliance with IRS, GAAP, and grantor (federal/foundation) guidelines
• Maintain alignment of AP practices with organizational policies and regulatory requirements
• Contribute to month-end and year-end close, focusing on AP accruals and reconciliation
• Partner with Staff Accountants to tie AP subledger activity to general ledger
• Strengthen internal controls for AP accuracy and approval compliance
• Lead process improvement and automation efforts to increase efficiency and accuracy
• Oversee digital recordkeeping through AP systems and shared portals
• Maintain proper documentation standards and naming conventions
  
  

Requirements

• 10+ years of progressive accounts payable experience, including supervisory or lead-level responsibilities
• Experience with cloud-based accounting systems (e.g., Sage Intacct) and AP automation tools
• Knowledge of 1099 reporting, grant compliance, and IRS regulations
• Strong communication and organizational skills, with a collaborative and solutions-oriented mindset
• Nonprofit or fund accounting experience strongly preferred
  
  

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

By clicking “Apply Today” you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Fundraising, Non-profit Organizations, and Philanthropic Fundraising Services

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