Senior Accounts Payable Professional - Medical Office

SpectrumCareers; Philadelphia (Philadelphia County); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A growing finance team seeks an Accounts Payable Specialist in Philadelphia. This role involves managing full-cycle accounts payable, ensuring timely payments, and maintaining vendor relationships. Applicants should have at least 3 years of relevant experience and strong communication skills. This is a hybrid position with 4 days in-office and 1 day remote work. Join a team focused on stabilizing workloads in a busy environment.

Qualifications

• 3+ years of experience in full-cycle accounts payable or accounting.
• Strong communication skills; able to work collaboratively.
• Solid attention to detail and problem-solving skills.

Responsibilities

• Manage full-cycle accounts payable including vendor invoices and payments.
• Respond to inquiries and resolve discrepancies with vendors.
• Monitor and maintain accounts payable aging for timely payments.

Skills

Attention to detail

Problem-solving

Strong communication skills

Ability to adapt quickly

Tools

MIP Abila

Job description

We are seeking a hands‑on Accounts Payable (A/P) Specialist to step into a busy department and provide immediate support. This role is ideal for someone comfortable with full‑cycle A/P who can quickly assess the current environment, stabilize workloads, and strengthen vendor relationships.

Location & Schedule

• Location: Philadelphia
• Hybrid: 4 days in office, 1 day work‑from‑home

Key Responsibilities

• Manage full‑cycle accounts payable, including:
• Receiving, reviewing, and loading vendor invoices into the accounting system
• Matching invoices to purchase orders and approvals
• Preparing and processing check runs and electronic payments
• Serve as a primary contact for vendors, including:
• Responding to inquiries and resolving discrepancies
• Investigating and reconciling billing issues or payment variances
• Monitor and maintain A/P aging, ensuring timely and accurate payments
• Assist with invoice and payment investigations, research, and issue resolution
• Support month‑end close as it relates to A/P, including reconciliations and accruals
• Help stabilize workload in a department that is currently understaffed and undergoing transitions

Qualifications

• 3+ years of experience in full‑cycle accounts payable or accounting
• Strong communication skills; able to work collaboratively with vendors and internal stakeholders
• Solid attention to detail and problem‑solving skills, especially in investigating invoice and payment issues
• Proficiency with general accounting or ERP systems (experience with MIP Abila is a plus but not required)
• Ability to quickly adapt, “parachute in,” and add value in a busy, lean environment
• This is an on‑site–heavy, hybrid role (4 days in office / 1 day remote).