Accounting Operations Manager

London Approach; Willistown Township (PA); On-site; USD 90,000 - 130,000; Full time

Job summary

London Approach is seeking an Accounting Operations Manager in Paoli, PA, onsite. The role leads day-to-day AP/AR operations, cash application, and reconciliations while driving process improvements and stronger internal controls.

The ideal candidate brings 5+ years in accounting, hands-on AP/AR expertise, and experience guiding a team. This role collaborates with Finance leadership to optimize workflows and ensure accurate period closings.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• 5+ years of progressive accounting experience with strong AP/AR.
• 2+ years of experience managing accounting operations, processes, or an accounting team.
• Strong understanding of full-cycle Accounts Payable and Accounts Receivable processes.
• Experience with reconciliations, aging reports, cash application, collections, invoicing, and payment processing.
• Proven experience improving accounting processes and implementing operational efficiencies.
• Strong knowledge of accounting systems and ERP platforms.
• Advanced Excel skills, PivotTables, VLOOKUP/XLOOKUP, and data analysis.

Responsibilities

• Oversee daily AP and AR operations, ensuring transactions are processed accurately and timely.
• Manage the full AP cycle including invoice processing, purchase orders, approvals, vendor maintenance, payment processing, and vendor reconciliations.
• Oversee AR activities including invoicing, cash application, payment posting, account reconciliations, collections, and aging management.
• Monitor AP and AR aging reports and address outstanding balances, discrepancies, and payment issues.
• Review and approve invoices, credit memos, adjustments, payments, and other accounting transactions.
• Lead, train, and support AP/AR staff while providing guidance on processes, systems, and issue resolution.
• Partner with internal departments to resolve billing, purchasing, payment, and customer account issues.
• Assist with audits by providing supporting documentation, reconciliations, reports, and transaction detail.

Skills

AP/AR expertise

Attention to detail

Process ownership

Staff leadership

Cross-functional communication

Education

Bachelor's degree in Accounting/Finance/Business

Tools

ERP platforms

Job description

The Accounting Operations Manager will oversee the day-to-day accounting operations with a primary focus on Accounts Payable, Accounts Receivable, cash application, reconciliations, and process management. This role will be responsible for ensuring accurate and timely transaction processing, maintaining strong internal controls, improving accounting workflows, and supporting the overall efficiency of the accounting function

The ideal candidate is a hands-on accounting professional with strong AP/AR expertise, excellent attention to detail, and experience managing processes, systems, and accounting staff

Location: Paoli, PA (onsite)

Key Responsibilities

• Oversee daily Accounts Payable and Accounts Receivable operations, ensuring transactions are processed accurately and timely
• Manage the full AP cycle including invoice processing, purchase orders, approvals, vendor maintenance, payment processing, and vendor reconciliations
• Oversee AR activities including invoicing, cash application, payment posting, account reconciliations, collections, and aging management
• Monitor AP and AR aging reports and proactively address outstanding balances, discrepancies, and payment issues
• Review and approve invoices, credit memos, adjustments, payments, and other accounting transactions
• Manage vendor and customer account reconciliations and resolve discrepancies in a timely manner
• Establish and maintain effective accounting procedures, workflows, and internal controls
• Identify opportunities to streamline AP/AR processes, improve efficiencies, and reduce manual work
• Evaluate and implement process improvements related to invoice processing, payment approvals, collections, cash application, and account reconciliation
• Partner with internal departments to resolve billing, purchasing, payment, and customer account issues
• Maintain accurate accounting records and ensure transactions are properly coded and recorded in the general ledger
• Support month-end and year-end close activities, including AP/AR reconciliations, accruals, and reporting
• Prepare and analyze AP/AR aging, cash flow, payment, collection, and other operational accounting reports
• Monitor department performance, establish priorities, and ensure deadlines and service-level expectations are met
• Develop and document accounting processes, policies, and standard operating procedures
• Lead, train, and support AP/AR staff while providing guidance on processes, systems, and issue resolution
• Work closely with Finance and Accounting leadership to identify operational risks and implement appropriate controls
• Assist with audits by providing supporting documentation, reconciliations, reports, and transaction detail
• Ensure compliance with company policies and applicable accounting procedures

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred
• 5+ years of progressive accounting experience with strong AP and AR experience
• 2+ years of experience managing accounting operations, processes, or an accounting team
• Strong understanding of full-cycle Accounts Payable and Accounts Receivable processes
• Experience with reconciliations, aging reports, cash application, collections, invoicing, and payment processing
• Proven experience improving accounting processes and implementing operational efficiencies
• Strong knowledge of accounting systems and ERP platforms
• Advanced Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and data analysis
• Excellent organizational and problem-solving skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet strict deadlines
• Strong communication and interpersonal skills with the ability to work across departments
• Ability to lead a team while remaining hands-on with day-to-day accounting operations