Senior Accounts Payable Accountant — GAAP Expert

astra; Alameda (CA); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Equity

Comprehensive benefits (health, vision

Lunch and snacks

Job summary

Astra Space Operations, LLC is seeking an Accounts Payable Specialist / Accountant to manage the full AP cycle and support general accounting functions. You will ensure timely processing of vendor invoices, proper GL coding, and month‑end close activities in a fast‑paced aerospace startup environment.

The role requires 5–7 years of AP or general accounting experience, strong GAAP knowledge, and proficiency with ERP systems.

Qualifications

• Associate or bachelor’s degree in Accounting, Finance, or a related field (or equivalent work experience).
• 5–7 years of accounts payable and/or general accounting experience.
• Solid understanding of GAAP and general ledger accounting principles.
• Proficiency with ERP/accounting software (e.g., Odoo, NetSuite, SAP, Oracle, QuickBooks, Microsoft Dynamics).
• Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliations).
• High attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.
• Experience with AI tools.
• Experience with month‑end close and account reconciliation processes.
• Familiarity with 1099 and sales/use tax compliance requirements.
• Experience with AP automation tools (e.g., Bill.com, Coupa, Tipalti, Concur).

Responsibilities

• Process high volumes of vendor invoices accurately and on time, matching purchase orders, receiving documents, and invoices (3‑way match).
• Verify and reconcile discrepancies in vendor invoices, resolving pricing, quantity, or coding issues.
• Prepare and process weekly/biweekly payment runs (checks, ACH, wire transfers).
• Maintain vendor master files, including W‑9 collection and 1099 tracking.
• Respond to vendor inquiries and resolve payment discrepancies in a timely, professional manner.
• Ensure proper GL coding of invoices in accordance with the company's chart of accounts.
• Reconcile the AP subledger to the general ledger on a monthly basis.
• Process employee expense reports and ensure compliance with company travel & expense policy.
• Maintain AP aging reports and proactively manage payment timing to optimize cash flow.
• Assist with year‑end 1099 preparation and filing.
• Assist with month‑end and year‑end close processes, including journal entries and accruals related to AP.
• Support audit requests by providing documentation and explanations related to AP transactions.
• Help maintain and improve internal controls over the procure‑to‑pay process.
• Identify and recommend process improvements to increase efficiency and accuracy in AP and accounting workflows.
• Support preparation of schedules and analysis for internal management reporting.
• Assist with sales & use tax compliance as it relates to vendor invoices, where applicable.
• Collaborate with Procurement, Treasury, and other departments to ensure smooth transaction processing.

Skills

Accounts payable

General accounting

GAAP

ERP software

Excel

Attention to detail

Time management

Communication

AI tools

AP automation tools

Education

Associate or bachelor's degree in Accounting, Finance, or related field

Tools

Odoo

NetSuite

SAP

Oracle

QuickBooks

Microsoft Dynamics

Job description

Astra Space Operations, LLC is seeking an Accounts Payable Specialist / Accountant to manage the full AP cycle and support general accounting functions. You will ensure timely processing of vendor invoices, proper GL coding, and month‑end close activities in a fast‑paced aerospace startup environment.

The role requires 5–7 years of AP or general accounting experience, strong GAAP knowledge, and proficiency with ERP systems.