Senior Account Clerk - Probation Department

Suffolk AME; United States; On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Health Insurance

Paid Time Off

Work-Life Balance

Job summary

Suffolk County Probation Department seeks a Senior Account Clerk in Yaphank to manage financial records and support complex reporting. Responsibilities include supervising clerical staff, processing remittances, and maintaining ledgers with independent judgment.

Requires a high school diploma or GED and four years of experience in financial data entry and recordkeeping; provisional appointment may apply with examination for permanency.

Qualifications

• High school diploma or GED required.
• Four years of experience computing and registering data in financial records.
• College credits may substitute for experience: 30 credits = 1 year, with at least 3 credits in accounting.
• Provisional appointment possible; permanency contingent on next exam and ranking of candidates.

Responsibilities

• Supervise Account Clerks and clerical staff in maintaining departmental accounts and ledgers.
• Receive remittances by mail or in person; verify amounts and post to cashbook; prepare recapitulations.
• Audit tax control ledger cards and reconcile with general ledger; post disbursements and adjust postings.
• Update automated financial records; check purchase orders and claims for payment; assist in budget figures and payrolls.
• May assist in purchasing supplies, equipment or services.

Skills

Data entry

Education

High School Diploma or GED

Job description

The Suffolk County Probation Department is seeking to fill the role of Senior Account Clerk in Yaphank. Under general supervision, an employee in this class maintains a complex set of financial records, and compiles and prepares or assists a superior in preparing difficult and complex financial or statistical reports. Work may include utilization of computers or word processors with financial capabilities. In the absence of supervisory responsibilities, the assignment of positions to this class is based on the complexity of accounting records kept, and the amount of independent judgment exercised in the application of methods to particular problems. Supervision may be exercised over a number of clerical subordinates. Work is performed with relative technical independence and is reviewed by an administrative superior or professional accountant through verification of financial records and statements. Accounting records are also subject to audit by County and State auditors. **Does related work as required.

TYPICAL WORK ACTIVITIES

• Supervises a number of Account Clerks, Clerk Typists and related clerical personnel engaged in maintaining departmental accounts and general books including cashbooks, voucher registers, general ledgers, appropriation ledgers, salesbooks and general journal; posts entries to these books from supporting records and prepares routine statements
• Receives remittances by mail, in person or from cashiers; verifies amounts; posts payments to cashbook; prepares recapitulation of evaluations and tax extensions
• Audits tax control ledger cards and makes reconciliations with general ledger; posts cash disbursements and reviews transactions for accuracy; sets up ledger cards and prepares adjusting journal entries for machine posting and checks accuracy of postings
• Updates automated financial records; Checks purchase orders and claims for payment for correctness and posts an appropriation ledger; Periodically reconciles books with Comptroller's report; Assists in compiling figures for budget purposes; prepares payrolls
• May assist in purchasing supplies, equipment or services from vendors

Benefits

• Health Insurance: Suffolk offers a comprehensive health insurance plan, including medical, dental, and vision coverage
• Paid Time Off: Vacation (2 weeks to start) is accrued based on length of service; sick leave allows employees to take time off for illness without sacrificing pay; personal days can be used for a variety of reasons; and thirteen (13) paid holidays
• Work-Life Balance: County jobs offer regular working hours, reducing the need for overtime or irregular shifts. This helps employees maintain a good work-life balance. Overall, county government jobs offer a combination of competitive benefits and job security, making them an attractive option for many job seekers

Additional Position Locations

Yaphank, Farmingville, Hauppauge

Target Salary

$39,333

Shift

Monday - Friday 8:30 am to 4:30pm

*This position does not offer relocation assistance at this time *Sponsorship is not available for this role.

OPEN COMPETITIVE

Minimum Qualifications: Graduation from a standard senior high school or possession of a high school equivalency diploma and four (4) years of experience in computing and registering data in financial records, accounts, or journals.

NOTE: College education in any area may be substituted for experience at the rate, 30 credits = 1 year, provided that for each 30 credits earned, at least 3 credits were in accounting.

This Role Is A Provisional Appointment A provisional appointment, which occurs only in the competitive class, is a temporary appointment to a position for which no eligible list exists or for which an eligible list exists with fewer than three candidates who are willing to accept the position. In order to become permanent, the employee who is provisionally appointed must take the next examination for the position in question. The appointment to the position is then made from among the three highest scoring passing candidates who indicate their willingness to accept the position. Civil Service law does not compel the appointing authority to choose the provisional employee should he or she be one of the three candidates. Additional details regarding a Provisional Appointment can be reviewed at: https://www.suffolkcountyny.gov/Departments/Civil-Service/faqs

Suffolk County’s Commitment to Diversity, Inclusion & Equity

Our focus is to promote, support, and implement the County-wide diversity and inclusion strategic plan. We achieve results in all our responsibilities through the use of diversity and inclusion best practices. We maintain a familiarity with Diversity & Inclusion trends and best practices. Suffolk County is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

The Division of Human Resources within the Department of Human Resources, Personnel, and Civil Service understands that our chief organizational resource is people. We are committed to anticipating and meeting the changing needs of our workforce by keeping our employees at the forefront of every decision we make in Human Resources. We strive to elevate efficiency and engagement at the county and department level through standardized processes and state-of-the-art HR technology solutions that will provide the highest quality of customer service to our employees, retirees, and prospective members of the County workforce. We are dedicated to achieving, encouraging, and supporting a diverse workforce and growing a community of employees that are engaged and excited about all the possibilities that working for the County Government can offer.