Senior Account Clerk - Financial Reporting & Grants

County of Chester; West Chester (Chester County); On-site; USD 40,000 - 70,000; Full time

Job summary

County of Chester is seeking an Account Clerk IV to provide senior-level fiscal support for county programs. You will monitor budgets, assist with CIP reports, and maintain financial spreadsheets across multiple funds.

The role requires GAAP knowledge, office experience, and proficiency with PeopleSoft and Microsoft Office. Collaboration with project managers and departments is essential for timely reporting and accurate reimbursements.

Qualifications

• High School Diploma or GED.
• Six months to one year of job-related experience.
• Knowledge of GAAP.
• Minimum of two years general office experience (typing, clerical, filing, etc.).
• Strong math aptitude.
• Excellent verbal and written communication skills.
• Strong organization skills.
• Accurate and detail oriented.
• Intermediate to advanced computer knowledge.
• Intermediate typing/word processing skills.
• Ability to use office machines (fax, copier, calculator).
• Shows initiative and ability to work without supervision.
• Ability to maintain confidentiality.
• Excellent customer service skills.
• Ability to maintain a positive public image for the department and county.

Responsibilities

• Monitor budgets for Facilities, Facilities Park Maintenance and Liquid fuels; prepare monthly status reports.
• Monitor and review CIP (Capital in Progress) and compile information for bi-monthly reports.
• Maintain department spreadsheets with up-to-date information on Capital Projects progress.
• Support grant reports and project reimbursements; ensure timely reporting to agencies.
• Review utility bills for accuracy and recommend fixes.
• Process payments for contracts and liquid fuel programs.
• Verify contract data (account strings, retainage, IDs, amounts).
• Issue requisitions for new purchases.
• Maintain energy usage tracking spreadsheets.
• Track Bridge Program payments and receipts.
• Process monthly contract payments.
• Provide data for grant applications and reporting.
• Create and run reports as requested.
• Process deposits and communicate with financial liaison.
• Assist budgeting process and input into PBCS system.
• Run reports/queries from PeopleSoft and interpret results.
• Research budget exception reporting and prepare amendments.
• Complete year-end processing; manage PO closures/cancellations.
• Perform other duties and special projects.

Skills

Math aptitude

Verbal & written communication

Organization skills

Attention to detail

Initiative

Confidentiality

Teamwork

Education

High School Diploma or GED

Associate’s degree in Accounting

Tools

PeopleSoft

Excel

Word

Access

Outlook

Job description

County of Chester is seeking an Account Clerk IV to provide senior-level fiscal support for county programs. You will monitor budgets, assist with CIP reports, and maintain financial spreadsheets across multiple funds.

The role requires GAAP knowledge, office experience, and proficiency with PeopleSoft and Microsoft Office. Collaboration with project managers and departments is essential for timely reporting and accurate reimbursements.