Account Clerk IV

County of Chester; West Chester (Chester County); On-site; USD 40,000 - 70,000; Full time

Job summary

County of Chester is seeking an Account Clerk IV to provide senior-level fiscal support for county programs. You will monitor budgets, assist with CIP reports, and maintain financial spreadsheets across multiple funds.

The role requires GAAP knowledge, office experience, and proficiency with PeopleSoft and Microsoft Office. Collaboration with project managers and departments is essential for timely reporting and accurate reimbursements.

Qualifications

• High School Diploma or GED.
• Six months to one year of job-related experience.
• Knowledge of GAAP.
• Minimum of two years general office experience (typing, clerical, filing, etc.).
• Strong math aptitude.
• Excellent verbal and written communication skills.
• Strong organization skills.
• Accurate and detail oriented.
• Intermediate to advanced computer knowledge.
• Intermediate typing/word processing skills.
• Ability to use office machines (fax, copier, calculator).
• Shows initiative and ability to work without supervision.
• Ability to maintain confidentiality.
• Excellent customer service skills.
• Ability to maintain a positive public image for the department and county.

Responsibilities

• Monitor budgets for Facilities, Facilities Park Maintenance and Liquid fuels; prepare monthly status reports.
• Monitor and review CIP (Capital in Progress) and compile information for bi-monthly reports.
• Maintain department spreadsheets with up-to-date information on Capital Projects progress.
• Support grant reports and project reimbursements; ensure timely reporting to agencies.
• Review utility bills for accuracy and recommend fixes.
• Process payments for contracts and liquid fuel programs.
• Verify contract data (account strings, retainage, IDs, amounts).
• Issue requisitions for new purchases.
• Maintain energy usage tracking spreadsheets.
• Track Bridge Program payments and receipts.
• Process monthly contract payments.
• Provide data for grant applications and reporting.
• Create and run reports as requested.
• Process deposits and communicate with financial liaison.
• Assist budgeting process and input into PBCS system.
• Run reports/queries from PeopleSoft and interpret results.
• Research budget exception reporting and prepare amendments.
• Complete year-end processing; manage PO closures/cancellations.
• Perform other duties and special projects.

Skills

Math aptitude

Verbal & written communication

Organization skills

Attention to detail

Initiative

Confidentiality

Teamwork

Education

High School Diploma or GED

Associate’s degree in Accounting

Tools

PeopleSoft

Excel

Word

Access

Outlook

Job description

The Account Clerk IV is responsible for providing a department, agency or bureau with senior-level fiscal support to ensure that county programs are provided effectively and efficiently. This position requires exceptional knowledge of the county’s financial systems.

• Monitor budgets for Facilities, Facilities Park Maintenance and Liquid fuels. Monitor expenditures and prepare monthly status reports.
• Monitor and review CIP (Capital in Progress) and compile information for bi-monthly reports.
• Maintain department spreadsheet with up to date information on Capital Projects progress.
• Maintain information relating to State and Federal Funded projects; provide support to Project Managers for reimbursement and reporting processes; ensure information for reporting to various agencies is accurate and timely.
• Review and ensure the accuracy of utility bills; identify errors and make recommendations to fix.
• Process payments for contracts and liquid fuel programs.
• Ensure that information related to the various contracts is correct, such as the account strings, retainage amounts, contract ID, and amounts are accurate.
• Issue requisitions for new purchases.
• Maintain spreadsheets for tracking energy usage.
• Maintain spreadsheets for tracking payments and receipts for the Bridge Program.
• Process monthly contract payments.
• Provide accurate data as required for grant applications.
• Create and run reports as requested.
• Process deposits in a timely fashion keeping track of all correspondence sent to the financial liaison.
• Assist with the annual budgeting process including educating department managers on the use and understanding of various financial reports, researching issues and questions, and input of budget into the PBCS system.
• Ability to run reports and queries from PeopleSoft and interpret the results of same.
• Research budget exception reporting and prepare any necessary budget amendments for review.
• Complete year end processing; ensure all PO’s are completed and/or cancelled; set up new contract tracking spreadsheets.
• Perform other duties, tasks and special projects, as required.

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience.
• Knowledge and experience with Generally Accepted Accounting Practices.
• Minimum of two years of general office experience (typing, clerical, filing, copying, etc.).
• Strong math aptitude.
• Excellent verbal and written communication skills.
• Strong organization skills.
• Accurate and detail oriented.
• Intermediate to advanced computer knowledge.
• Intermediate typing / word processing skills.
• Ability to use office machines (fax, copier, calculator, etc.).
• Shows initiative and able to work without supervision.
• Ability to maintain confidentiality.
• Excellent customer service skills.
• Ability to maintain a positive public image for the department and county.

Preferred Skills, Knowledge & Experience:

• Associate’s degree in Accounting.
• Minimum of four years of job experience and training with bookkeeping and accounting.
• Advanced-level accounting and bookkeeping skills.
• Previous work experience in government finance.
• Strong time management skills.
• Strong work ethic.
• Ability to multi task.
• Ability to work as part of a team.
• Integrity and honesty.
• Strong interpersonal skills.
• Familiar with reception desk functions.
• General knowledge of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Basic PowerPoint skills
• Basic OutLook skills (Email and Calendar)
• PeopleSoft skills (Financial and HR) or the ability to learn PeopleSoft
• Basic Internet skills (for research purposes)