Account Clerk IV

Chester-County-of-Pennsylvania; West Chester (Chester County); On-site; USD 42,000 - 64,000; Full time

Job summary

Chester County in Pennsylvania is seeking an Account Clerk IV to deliver senior-level fiscal support. You will monitor budgets, manage CIP data, and prepare monthly and bi-monthly reports for capital and state/federal funded projects.

You will process contracts, verify payment details, assist with year-end closing, and support grant applications while maintaining confidentiality and a strong public image for the department.

Qualifications

• GED or higher education as a baseline credential.
• Associate's degree in Accounting preferred.
• Solid knowledge of GAAP and accounting principles.
• Experience with budgeting, AP/AR and general office tasks.
• Comfort with financial software and reports.

Responsibilities

• Monitor budgets for Facilities and related programs and prepare monthly reports.
• Review CIP and compile information for bi-monthly reports.
• Maintain spreadsheets for capital projects and energy usage tracking.
• Process payments and ensure contract data accuracy in systems.
• Assist with annual budgeting and PBCS data entry.
• Run reports in PeopleSoft and interpret results.
• Support grant applications with accurate financial data and reporting.

Skills

Math aptitude

Verbal and written communication

Organization skills

Computer literacy

Typing/word processing

Attention to detail

Confidentiality

Customer service

Public image

Initiative

Teamwork

Integrity

Education

GED

Associate's degree in Accounting

Tools

Excel

Word

Access

PowerPoint

OutLook

PeopleSoft

Internet

Job description

The Account Clerk IV is responsible for providing a department, agency or bureau with senior-level fiscal support to ensure that county programs are provided effectively and efficiently.

This position requires exceptional knowledge of the county's financial systems.

• Monitor budgets for Facilities, Facilities Park Maintenance and Liquid fuels. Monitor expenditures and prepare monthly status reports.
• Monitor and review CIP (Capital in Progress) and compile information for bi-monthly reports.
• Maintain department spreadsheet with up to date information on Capital Projects progress.
• Maintain information relating to State and Federal Funded projects; provide support to Project Managers for reimbursement and reporting processes; ensure information for reporting to various agencies is accurate and timely.
• Review and ensure the accuracy of utility bills; identify errors and make recommendations to fix.
• Process payments for contracts and liquid fuel programs.
• Ensure that information related to the various contracts is correct, such as the account strings, retainage amounts, contract ID, and amounts are accurate.
• Issue requisitions for new purchases.
• Maintain spreadsheets for tracking energy usage.
• Maintain spreadsheets for tracking payments and receipts for the Bridge Program.
• Process monthly contract payments.
• Provide accurate data as required for grant applications.
• Create and run reports as requested.
• Process deposits in a timely fashion keeping track of all correspondence sent to the financial liaison.
• Assist with the annual budgeting process including educating department managers on the use and understanding of various financial reports, researching issues and questions, and input of budget into the PBCS system.
• Ability to run reports and queries from PeopleSoft and interpret the results of same.
• Research budget exception reporting and prepare any necessary budget amendments for review.
• Complete year end processing; ensure all PO's are completed and/or cancelled; set up new contract tracking spreadsheets.
• Perform other duties, tasks and special projects, as required.

Qualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Six months to one year of job-related experience.
• Knowledge and experience with Generally Accepted Accounting Practices.
• Minimum of two years of general office experience (typing, clerical, filing, copying, etc.).
• Strong math aptitude.
• Excellent verbal and written communication skills.
• Strong organization skills.
• Accurate and detail oriented.
• Intermediate to advanced computer knowledge.
• Intermediate typing / word processing skills.
• Ability to use office machines (fax, copier, calculator, etc.).
• Shows initiative and able to work without supervision.
• Ability to maintain confidentiality.
• Excellent customer service skills.
• Ability to maintain a positive public image for the department and county.

Preferred Skills, Knowledge & Experience:

• Associate's degree in Accounting.
• Minimum of four years of job experience and training with bookkeeping and accounting.
• Advanced-level accounting and bookkeeping skills.
• Previous work experience in government finance.
• Strong time management skills.
• Strong work ethic.
• Ability to multi task.
• Ability to work as part of a team.
• Integrity and honesty.
• Strong interpersonal skills.
• Familiar with reception desk functions.
• General knowledge of County of Chester policies and procedures.

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

• Intermediate Word skills
• Intermediate Excel skills
• Intermediate Access skills
• Basic PowerPoint skills
• Basic OutLook skills (Email and Calendar)
• PeopleSoft skills (Financial and HR) or the ability to learn PeopleSoft
• Basic Internet skills (for research purposes)