Senior Academic Admin & Operations Specialist

CP15 Keene State College; Keene (NH); On-site; USD 50,346,000 - 82,982,000; Full time

Job summary

Keene State College in Keene, NH, is seeking an Administrative Support professional (75%/15%/10% split) to back the academic departments with inquiries, scheduling, and documentation. You will assist onboarding, manage budgets and reports, and coordinate events, while maintaining confidential information and ensuring accurate data handling.

You will collaborate with department chairs, faculty, staff, and students, providing timely communications and repository management.

Qualifications

• Ability to shift tasks based on department priorities and deadlines.
• Strong written and verbal communication and confidentiality.
• Experience formatting/editing letters and documents; discretion and judgment.

Responsibilities

• Provide administrative support for academic departments including inquiries, phones, scheduling, and staff support.
• Assist onboarding of chairs, faculty, staff, and students with processes and programs.
• Produce data, forms, and reports; schedule meetings; manage department communications.
• Create and analyze information from databases; communicate with Deans and Provost Office.
• Manage e-filing, respond to inquiries, and update department social media as applicable.
• Assist with budget, travel, payroll, purchasing, inventory and accounts payable/receivable.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

MS Word

Excel

Outlook

Access

Relational databases

Job description

Keene State College in Keene, NH, is seeking an Administrative Support professional (75%/15%/10% split) to back the academic departments with inquiries, scheduling, and documentation. You will assist onboarding, manage budgets and reports, and coordinate events, while maintaining confidential information and ensuring accurate data handling.

You will collaborate with department chairs, faculty, staff, and students, providing timely communications and repository management.