Self-Perform Project Coordinator

Shaw Services Company; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Shaw Construction, based in Denver, CO, is seeking a Self Perform Project Coordinator to support Administration and Accounting for Self Perform Operations. You will bridge field and office, manage project accounting records, coordinate pay requests, assist with equipment tracking, and help keep projects running smoothly.

Responsibilities include maintaining job status reports, assisting with scheduling, collecting cost data, and ensuring subcontractor insurance compliance.

Qualifications

• High school diploma required.
• Solid grasp of fundamental accounting principles.
• Associates degree or higher in accounting or business management preferred.
• 3 years of administrative/accounting experience.
• Construction/homebuilding or similar industry experience.
• Notary Public.

Responsibilities

• Maintain and update Self Perform job status reports and staff meeting minutes.
• Assist with scheduling; coordinate with department training meetings and events.
• Collect data for monthly job cost projections for the VP of Self Perform.
• Set up electronic and hardcopy project files in filing structure.
• Ensure insurance compliance for subcontractors and collect insurance certificates.
• Review subcontractor and vendor insurance certificates.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Teamwork

MS Office

Education

High School Diploma

Accounting or Business degree (AA+ preferred)

Notary Public

Tools

Vista

Viewpoint

Microsoft Office

Procore

Autodesk

AIA Construction Software

Job description

Self Perform Project Coordinator Denver CO Shaw Construction

Why Work at Shaw

From day one we invest in your career giving you room to grow and the chance to do meaningful work alongside a supportive team Shaw has been named a Denver Post Top Workplace multiple times and WeAreShaw reflects who we are safety focused community driven and genuinely diverse We take the work seriously but not ourselves expect a fun encouraging environment that respects worklife balance

The Role

This position supports Administration and Accounting for our Self Perform Operations working closely with Project Management Field Operations and the EquipmentLogistics team Youll be the connective tissue between the field and the office managing project accounting records coordinating subcontractor pay requests supporting equipment tracking and keeping self perform projects running smoothly behind the scenes

DUTIES & RESPONSIBILITIES

• General Administration Maintain and update Self Perform job status reports and staff meeting minutes
• Assist with scheduling; coordinate with and participate in department training meetings and events
• Collect update and distribute required information for monthly job cost projections for the VP of Self Perform
• Set up electronic and hardcopy project files in accordance with the established filing structure
• With assistance from the Financial Analyst ensure insurance compliance for subcontractors working on assigned projects
• Collect and review subcontractor and vendorsupplier insurance certificates
• Gather and enter historical project cost data
• Maintain and order supplies for the self perform team
• Organize self perform files
• Assist receptionist with occasional front desk coverage
• Assist other coordinators with general office housekeeping
• Assist with collection sorting and vetting of resumes for labor potential hires

Preconstruction Department

• Assist the SPS Estimating Department with bidestimate deadline and milestone calendar management updated weekly
• Coordinate and assist Self Perform in putting together preconstruction proposals

Project Management & Field Operations Department

• Prepare code and interface field purchase orders within best practice guidelines
• Assist Project Managers with and facilitate subcontractor pay requests within best practice guidelines
• Prepare send receive and file subcontracts and purchase agreements
• Assist Project Managers with managing owner contracts and the ownersubcontractor change order process
• Assist Project Managers in preparation of monthly job cost reports
• Assist project teams with closeout documents including warranties and O&M manuals
• Assist in preparing final project records and archiving project files

Equipment & Logistics Department

• Assist the Yard Operations Manager with administration associated with yard logistics and equipment
• Support initial setup of equipment management software Toolwatch
• Manage and track existing equipment
• Maintain and update a detailed list of tools equipment and materials moved between jobsites
• Manage invoicing and billing for equipment rented to projects
• Assist in the purchasing process for new equipment including pricing
• Continually input new equipment into the software system

Accounting Department Coordination

• Perform job setup duties in accounting software including entering project budgets configuring integration with owner billings and setting up phase codes and cost types
• Receive review and submit certified payroll reports
• Process project related invoices within best practice guidelines
• Process monthly owner pay requests and prepare required backup documentation
• Prepare send and process subcontractor final statements of account and salesuse tax affidavits
• Ensure compliance with sales and use tax law in the jurisdiction where the assigned project operates
• Accrue sales and use tax liabilities for applicable jobs; assist with salesuse tax audits and closeouts as needed
• Maintain and update a detailed list of laborers framers and supervisors tracked job to job for payroll
• Assist with a variety of audits from owners internal accounting or external auditors

OTHER DUTIES SOFTWARE UTILIZATION

• Perform other duties and take on other responsibilities as required
• Software Vista Viewpoint Microsoft Suite Procore Autodesk AIA Construction software

SUPERVISOR RESPONSIBILITIES

NA

EDUCATION EXPERIENCE

• Required High School Diploma
• Solid grasp of fundamental accounting principles
• Preferred Associates degree or higher in accounting or business management
• 3 years of administrativeaccounting experience
• Construction homebuilding or similar industry experience
• Notary Public

CERTIFICATIONS ETC

None

SKILLS REQUIRED

• Strong customer service and interpersonal skills combined with the ability to communicate well both verbally and in writing
• Employees shall display energy and enthusiasm in approaching the job while taking personal responsibility for their performance
• Performance will adapt to changing work environments priorities and organizational needs
• A knowledge and understanding of the general contractor and construction industry
• A knowledge of construction cost control and basic accounting procedures
• Strong computer skills and familiarity with Microsoft Office suite programs

PHYSICAL DEMANDS & WORK ENVIRONMENT

Office based position Periodic travel to project sites equipmentlumber yard and other office locations Must have full range of motion and be able to lift up to 25 pounds Performance is measured in accordance with an individuals commitment to the Shaw Mission Statement with priority on Project Safety Quality of Work Project Schedule Teamwork Client Vendor and Trade Partner Satisfaction Profitability and Project Success