SEED Program Administrative Lead

Suffolk University; Boston (MA); On-site; USD 34,000 - 43,000; Full time

Job summary

The Suffolk University SEED Administrative Coordinator supports the SEED Program Director and related leaders by handling a wide range of administrative duties, including student recruitment, onboarding, contract and NDA administration, and event coordination. This role acts as a liaison with Suffolk’s administrative resources to keep programs running smoothly.

Ideal candidates are highly organized, proactive communicators who can manage multiple tasks in a fast-paced university environment,

Qualifications

• A degree in business, management, or related field or equivalent experience.
• Proven experience as an administrator in a fast-paced innovative environment.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Ability to work collaboratively with students, faculty, Suffolk administration, and external stakeholders.

Responsibilities

• Coordinate SEED student recruitment and enrollment process with deadlines and interviews.
• Maintain and update student program enrollment records including clinic and team assignments.
• Ensure NDAs and SEED required documents are signed and on file.
• Prepare and send communications for recruitment, onboarding, and events.
• Maintain client and partner lists; coordinate onboarding and client meetings.
• Coordinate SEED schedules: weekly sessions, presentations, and speaker calendar.
• Attend SEED Clinic Director and LLC/Pre-SEED meetings; keep faculty informed.
• Set up and maintain digital folders; manage data sharing access and records.
• Monitor SEED email; direct inquiries to appropriate staff; provide on-site support.

Skills

Organizational skills

Project management

Communication skills

Interpersonal abilities

Collaborative work

Education

Business/Management degree or equivalent

Job description

The Suffolk University SEED Administrative Coordinator supports the SEED Program Director and related leaders by handling a wide range of administrative duties, including student recruitment, onboarding, contract and NDA administration, and event coordination. This role acts as a liaison with Suffolk’s administrative resources to keep programs running smoothly.

Ideal candidates are highly organized, proactive communicators who can manage multiple tasks in a fast-paced university environment,