Part-Time SEED Admin & Operations Coordinator

Suffolk University; Boston (MA); On-site; USD 34,000 - 43,000; Part time

Job summary

Suffolk University in Boston seeks a Part-time SEED Administrative Coordinator to support the SEED Program Director and LLC/Pre-SEED Director. You will manage administrative functions, coordinate student recruitment, client onboarding, contracts, NDAs, and event scheduling, and liaise with clinic directors, partners, and staff.

Ideal candidates are well-organized, proactive and strong communicators; experience in a university setting is a plus.

Qualifications

• A degree in business, management, or related field or equivalent experience.
• Proven experience as an administrator in a fast-paced innovative environment.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Ability to work collaboratively with students, faculty, Suffolk administration, and external stakeholders.

Responsibilities

• Coordinate the SEED student recruitment and enrollment process for each semester, including deadlines, interview process, and communication with faculty.
• Maintain and update student program enrollment records from recruitment through the semester, including clinic, team, and contact information.
• Ensure NDAs and SEED documentation are signed and filed, and assist with student communications for recruitment, onboarding and events.
• Maintain client and partner lists, coordinate client onboarding, and schedule client meetings.
• Prepare and coordinate SEED schedules (weekly sessions, presentations, speakers) and attend meetings to keep faculty informed.
• Coordinate with Suffolk IT to set up shared folders and ensure system access for SEED faculty and students.
• Monitor SEED email and direct inquiries appropriately; provide on-site support for SEED sessions.

Skills

Strong organizational skills

Excellent communication

Team collaboration

Project management

Education

Bachelor's degree in business, management, or related field

Tools

DocuSign

Handshake

Job description

Suffolk University in Boston seeks a Part-time SEED Administrative Coordinator to support the SEED Program Director and LLC/Pre-SEED Director. You will manage administrative functions, coordinate student recruitment, client onboarding, contracts, NDAs, and event scheduling, and liaise with clinic directors, partners, and staff.

Ideal candidates are well-organized, proactive and strong communicators; experience in a university setting is a plus.