Security & Workplace Operations Specialist

Biopharma Careers; Plainsboro Township (NJ); On-site; USD 83,000 - 150,000; Full time

Benefits offered by this job

Company bonus

Long-term incentive compensation

Company vehicles (depending on level)

Job summary

Novo Nordisk seeks a Facilities & Security Specialist to coordinate workplace services, security processes and vendor activity in a dynamic office environment. You will manage access control, reporting, and documentation while supporting risk management and business continuity initiatives.

The role includes collaboration with global teams, travel security, and event support. A relevant degree with experience in facilities or security is required, with 5-15% overnight travel and a company-wide

Qualifications

• Experience managing vendor relationships and contracts.
• Ability to coordinate facilities and security operations.
• Proven ability to work cross-functionally and influence stakeholders.

Responsibilities

• Coordinate workplace operations, employee service requests, shared spaces, vendor support, maintenance, office services, technology support and issue resolution.
• Support security operations, including access control, badging, visitor management, incident reporting, emergency notifications, user data administration and weekly badge access reporting.
• Responsible for maintaining and administering user data within the Access Control system and generating weekly badge access reports.
• Manage vendor documentation and business processes, including MSAs, POs, invoices, service contracts, records, assets, equipment inventories, project logs and retention files.
• Provide program, project and administrative support for process improvement, risk management, case management, business continuity, training, reporting, travel security, communications, webpage updates, emergency notification system, T&E, meetings, conferences and special events.
• Coordinate with global teams, business partners, property management and external stakeholders to support collaboration, project tracking, emergency preparedness, crisis response and continuous improvement.

Skills

Vendor management

Cross-functional collaboration

Facilities coordination

Security administration

Communication skills

Education

Associate's degree +4+ yrs

Bachelor's degree +2+ yrs

Tools

AutoCAD

CAFM/IWMS

Job description

Novo Nordisk seeks a Facilities & Security Specialist to coordinate workplace services, security processes and vendor activity in a dynamic office environment. You will manage access control, reporting, and documentation while supporting risk management and business continuity initiatives.

The role includes collaboration with global teams, travel security, and event support. A relevant degree with experience in facilities or security is required, with 5-15% overnight travel and a company-wide