Strategic Security & Workplace Operations Specialist

Initial Therapeutics, Inc.; Plainsboro Township (NJ); On-site; USD 83,000 - 150,000; Full time

Job summary

Novo Nordisk is seeking a Site Security Specialist to coordinate office operations, security processes and vendor activities at our U.S. site. The role involves managing access control, incident reporting, vendor documentation and program support for risk and continuity planning.

Qualified candidates have an Associate's degree with 4+ years or a Bachelor's degree with 2+ years in related areas, plus experience with CAFM/IWMS and AutoCAD. Travel up to 5-15% may be required.

Qualifications

• Associate's degree with 4+ years of experience required or a Bachelor's degree and 2+ years of experience required
• 0-2 years of experience in corporate administration, facilities coordination, workplace services, security administration, office operations, or a related support role preferred
• Experience supporting vendors, records, reporting, scheduling, events, communications, or sensitive administrative processes preferred
• Ability to collaborate and communicate cross functionally and influence key stakeholders
• Performs in a role representing various degrees of complexity and necessitates a higher level of organizational skill, composure and savvy
• Contract negotiation preferred
• Demonstrated ability to manage cross functional and intradepartmental projects
• Demonstrated ability to quickly build rapport with people
• Demonstrated success in understanding facilities technology and how that affects the operations of the organization
• Experience in CAFM and/or IWMS and software integrations, previous experience with AutoCad Software preferred
• Must possess demonstrated skills in PC applications, typically involving new/emerging technologies such as on-line databases, intranet/internet and computer software programs specific to facilities
• Vendor management experience required

Responsibilities

• Coordinate workplace operations, employee service requests, shared spaces, supplies, vendor support, maintenance, office services, technology support and issue resolution.
• Support security operations, including access control, badging, visitor management, incident reporting, emergency notifications, user data administration and weekly badge access reporting.
• Responsible for maintaining and administering user data within the Access Control system and generating and distributing weekly badge access reports.
• Manage vendor documentation and business processes, including MSAs, POs, invoices, service contracts, records, assets, equipment inventories, project logs and retention files.
• Provide program, project and administrative support for process improvement, risk management, case management, business continuity, training, reporting, travel security, communications, webpage updates, emergency notification system, meetings, conferences and special events.

Job description

Novo Nordisk is seeking a Site Security Specialist to coordinate office operations, security processes and vendor activities at our U.S. site. The role involves managing access control, incident reporting, vendor documentation and program support for risk and continuity planning.

Qualified candidates have an Associate's degree with 4+ years or a Bachelor's degree with 2+ years in related areas, plus experience with CAFM/IWMS and AutoCAD. Travel up to 5-15% may be required.