Security Programs and Workplace Operations Specialist

Initial Therapeutics, Inc.; Plainsboro Township (NJ); On-site; USD 83,000 - 150,000; Full time

Job summary

Novo Nordisk is seeking a Site Security Specialist to coordinate office operations, security processes and vendor activities at our U.S. site. The role involves managing access control, incident reporting, vendor documentation and program support for risk and continuity planning.

Qualified candidates have an Associate's degree with 4+ years or a Bachelor's degree with 2+ years in related areas, plus experience with CAFM/IWMS and AutoCAD. Travel up to 5-15% may be required.

Qualifications

• Associate's degree with 4+ years of experience required or a Bachelor's degree and 2+ years of experience required
• 0-2 years of experience in corporate administration, facilities coordination, workplace services, security administration, office operations, or a related support role preferred
• Experience supporting vendors, records, reporting, scheduling, events, communications, or sensitive administrative processes preferred
• Ability to collaborate and communicate cross functionally and influence key stakeholders
• Performs in a role representing various degrees of complexity and necessitates a higher level of organizational skill, composure and savvy
• Contract negotiation preferred
• Demonstrated ability to manage cross functional and intradepartmental projects
• Demonstrated ability to quickly build rapport with people
• Demonstrated success in understanding facilities technology and how that affects the operations of the organization
• Experience in CAFM and/or IWMS and software integrations, previous experience with AutoCad Software preferred
• Must possess demonstrated skills in PC applications, typically involving new/emerging technologies such as on-line databases, intranet/internet and computer software programs specific to facilities
• Vendor management experience required

Responsibilities

• Coordinate workplace operations, employee service requests, shared spaces, supplies, vendor support, maintenance, office services, technology support and issue resolution.
• Support security operations, including access control, badging, visitor management, incident reporting, emergency notifications, user data administration and weekly badge access reporting.
• Responsible for maintaining and administering user data within the Access Control system and generating and distributing weekly badge access reports.
• Manage vendor documentation and business processes, including MSAs, POs, invoices, service contracts, records, assets, equipment inventories, project logs and retention files.
• Provide program, project and administrative support for process improvement, risk management, case management, business continuity, training, reporting, travel security, communications, webpage updates, emergency notification system, meetings, conferences and special events.

Job description

About the Department

The Finance & Operations department brings insights and intelligence to inform decision making & drives digitalization and business solutions to attain NNI goals. Finance & Operations works closely across the organization to guide enterprise-wide resource allocations, investment choices, drive core operations and develop insights to drive growth and operational excellence across the value chain while innovating for future capabilities. Our focus on innovation ensures we're constantly building future capabilities. We're responsible for regulating accounting, upholding workplace safety, managing our supply chain and sampling, supporting technological and data innovation, maintaining our facilities and assuring the integrity and completeness of all business transactions. At Novo Nordisk, you will have the opportunity to build a career in a global business environment. We encourage our employees to make the most of their talent, and we reward hard work and dedication with opportunities for continuous learning and personal development. Are you ready to maximize your potential with us?

The Position

Supports safe, secure, efficient office operations by coordinating workplace services, security processes, vendor activity, administrative support, budget support and employee-facing service needs. Manages and directs outsourced vendors responsible for system maintenance and data entry. Liaises with outsourced vendors. Provides statistical data to enable strategic analysis. The Specialist supports security incidents and investigations, training/awareness, case management and travel security. May serve as the Site Security Representative for the Home Office location.

Relationships

Reports to the Director of Security & Workplace Solutions. Partners with Security including Global team, Facilities, Workplace Solutions, site leadership, site security representatives, employees, visitors, vendors, property management, IT, procurement and external partners as appropriate.

Essential Functions

Coordinate workplace operations, employee service requests, shared spaces, supplies, vendor support, maintenance, office services, technology support and issue resolutionSupport security operations, including access control, badging, visitor management, incident reporting, emergency notifications, user data administration and weekly badge access reportingResponsible for maintaining and administering user data within the Access Control system and generating and distributing weekly badge access reports to ensure accurate access management and complianceManage vendor documentation and business processes, including MSAs, POs, invoices, service contracts, records, assets, equipment inventories, project logs and retention filesProvide program, project and administrative support for process improvement, risk management, case management, business continuity, training, reporting, travel security, communications, webpage updates, emergency notification system, T&E, meetings, conferences and special eventsCoordinate with global teams, business partners, property management and external stakeholders to support collaboration, project tracking, emergency preparedness, crisis response and continuous improvement.

Physical Requirements

5-15% overnight travel required. Primarily office-based; may require walking facility areas, escorting visitors or vendors, lifting light office supplies, responding to onsite issues and occasional flexibility outside standard business hours.

Qualifications

Associate's degree with 4+ years of experience required or a Bachelor's degree and 2+ years of experience required0-2 years of experience in corporate administration, facilities coordination, workplace services, security administration, office operations, or a related support role preferredExperience supporting vendors, records, reporting, scheduling, events, communications, or sensitive administrative processes preferredAbility to collaborate and communicate cross functionally and influence key stakeholdersPerforms in a role representing various degrees of complexity and necessitates a higher level of organizational skill, composure and savvy. The work material (e.g., investigations or incident response) often involves high-level, sensitive matters that require sound judgment and discretion when handlingContract negotiation preferredDemonstrated ability to manage cross functional and intradepartmental projectsDemonstrated ability to quickly build rapport with peopleDemonstrated success in understanding facilities technology and how that affects the operations of the organizationExperience in CAFM and/or IWMS and software integrations, previous experience with AutoCad Software preferred. Must possess demonstrated skills in PC applications, typically involving new/emerging technologies such as on-line databases, intranet/internet and computer software programs specific to facilitiesVendor management experience required

The base compensation range for this position is $83,400 to $150,200. Base compensation is determined based on a number of factors. This position is also eligible for a company bonus based on individual and company performance. Novo Nordisk offers long-term incentive compensation and or company vehicles depending on the position's level or other company factors. Employees are also eligible to participate in Company employee benefit programs including medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; employee assistance program; tuition reimbursement program; and voluntary benefits such as group legal, critical illness, identity theft protection, pet insurance and auto/home insurance. The Company also offers time off pursuant to its sick time policy, flex-able vacation policy, and parental leave policy.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk, we're not chasing quick fixes – we're creating lasting change for long-term health. For over 100 years, we've been driven by a single purpose: to defeat serious chronic diseases and help millions of people live healthier lives. This dedication fuels our constant curiosity and inspires us to push the boundaries of what's possible in healthcare. We embrace diverse perspectives, seek out bold ideas, and build partnerships rooted in shared purpose. Together, we're making healthcare more accessible, treating and defeating diseases, and pioneering solutions that create change spanning generations. When you join us, you become part of something bigger – a legacy of impact that reaches far beyond today.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.