Security Service and Construction Project Administrator

Kelso Industries; Clearwater (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Kelso Industries is seeking a detail-oriented Security Service & Construction Project Administrator in Florida. You will support project managers and field staff, manage contracts, RFIs, and closeout packages, and keep documentation logs up to date.

The role requires 3+ years in construction or security contracting, strong MS Office skills, and familiarity with project management tools. Office-based with occasional site visits; potential involvement with permits and invoicing processes.

Qualifications

• 3+ years of experience in a construction or security contracting environment, ideally in a project administrative role preferred.
• Strong knowledge of construction documentation and processes.
• Proficiency in MS Office Suite (Word, Excel, Outlook), and project management software.

Responsibilities

• Provide administrative support to project managers and field supervisors for security projects.
• Prepare and manage project documentation, including contracts, submittals, RFIs, and closeout packages.
• Maintain and update project files and documentation logs.
• Track project schedules and deadlines, ensuring all documentation is submitted on time.
• Coordinate and communicate with vendors, subcontractors, and clients regarding project status and documentation.
• Assist in preparing Direct Owner Purchase billing and invoicing documentation.
• Help ensure compliance with local, state, and federal regulations and company safety policies.
• Organize and schedule project meetings, prepare agendas, and take meeting minutes as needed.
• Generating work orders.
• Invoice service tickets.
• Assist with permitting for several municipalities.

Skills

MS Office

Documentation

Project mgmt tools

Communication

Tools

AutoCAD

Viewpoint

Bluebeam

Job description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 5,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

_ Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications. _

Security Service & Construction Project Administrator plays a vital support role within the project management team, ensuring that all administrative aspects of security projects are organized, documented, and efficiently executed. The ideal candidate is detail-oriented, highly organized, and familiar with the construction industry.

Key Responsibilities:

• Provide administrative support to project managers and field supervisors for security projects.
• Prepare and manage project documentation, including contracts, submittals, RFIs, and closeout packages.
• Maintain and update project files and documentation logs.
• Track project schedules and deadlines, ensuring all documentation is submitted on time.
• Coordinate and communicate with vendors, subcontractors, and clients regarding project status and documentation.
• Assist in preparing Direct Owner Purchase billing and invoicing documentation.
• Help ensure compliance with local, state, and federal regulations and company safety policies.
• Organize and schedule project meetings, prepare agendas, and take meeting minutes as needed.
• Generating work orders.
• Invoice service tickets.
• Assist with permitting for several municipalities.

Qualifications:

• 3+ years of experience in a construction or security contracting environment, ideally in a project administrative role preferred.
• Strong knowledge of construction documentation and processes.
• Proficiency in MS Office Suite (Word, Excel, Outlook), and project management software (e.g., Autodesk (ACC Build) , Viewpoint, Bluebeam).
• AutoCAD experience a plus.
• Excellent organizational and time management skills.
• Ability to multitask and work in a fast-paced environment.
• Strong written and verbal communication skills.
• Familiarity with security systems or terminology is a plus.
• Strong interpersonal and collaboration skills

Working Conditions:

• Primarily office-based with occasional site visits.

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here you will experience:

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You’ll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You’ll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business