Security & Records Office Assistant

State-of-Illinois; Vandalia (OH); On-site; USD 46,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Pension plan

Job summary

Illinois Department of Corrections is hiring an Office Assistant to maintain logs for shakedowns, roster management, inspections, and mail handling. The role includes typing memoranda, distributing mail, and providing secretarial support where needed.

Must have a high school diploma and at least one year of related office experience, with the ability to keyboard 35 wpm. Fully in-office with a union environment and comprehensive benefits.

Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
• Requires ability to keyboard accurately at thirty-five (35) words per minute.

Responsibilities

• Maintains logs and record keeping for shakedowns, roster management, inspections, and furloughs.
• Keyboards and revises memorandums, letters and other correspondence.
• Sorts mail daily and distributes to the appropriate areas.
• Provides secretarial support to departments with no secretarial staff.
• Monitors post descriptions to ensure they are updated.
• Ensures crisis and institutional directive manuals are accurate and updated.

Skills

Typing 35 wpm

Office support

Education

High school diploma or equivalent

Job description

Illinois Department of Corrections is hiring an Office Assistant to maintain logs for shakedowns, roster management, inspections, and mail handling. The role includes typing memoranda, distributing mail, and providing secretarial support where needed.

Must have a high school diploma and at least one year of related office experience, with the ability to keyboard 35 wpm. Fully in-office with a union environment and comprehensive benefits.