Operations Unit Secretary — Detail-Oriented Office Associate

State of Illinois; Mount Sterling (IL); On-site; USD 48,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Pension plan

Paid state holidays

Paid time off

Job summary

State of Illinois – Department of Corrections in Mount Sterling seeks an Office Associate to serve as secretary in the Operations Unit. The role includes typing complex documents, assembling data for reports, and maintaining filing systems for security staff.

This is a full-time salaried position working in office hours. The selected candidate will provide clerical support to supervisors, answer phones, and handle duties with accuracy and multitasking.

Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately 45 words per minute.

Responsibilities

• Serves as secretary to the Shift Supervisor.
• Keyboards complex charts, documents, forms, memoranda, and letters.
• Organizes and maintains complex filing systems for correspondence and security personnel.
• Serves as clerical support to the Administrative Major / Unit Manager.
• As a receptionist, answers the phone.
• Performs other duties as required or assigned, which are reasonable within the scope of the duties enumerated above.

Skills

Keyboarding

Education

High School Diploma

Job description

State of Illinois – Department of Corrections in Mount Sterling seeks an Office Associate to serve as secretary in the Operations Unit. The role includes typing complex documents, assembling data for reports, and maintaining filing systems for security staff.

This is a full-time salaried position working in office hours. The selected candidate will provide clerical support to supervisors, answer phones, and handle duties with accuracy and multitasking.