Security-Cleared Office & Travel Coordinator

The Applied Research Laboratory at Penn State University; University Park (TX); On-site; USD 46,800 - 77,304; Full time

Benefits offered by this job

75% tuition discount

Full-time benefits package

Job summary

The Applied Research Laboratory at Penn State University is seeking a versatile Office Assistant to support the Undersea Systems Office (USO) in State College, PA. The role involves coordinating travel, meetings, data management, and onboarding of new hires, with attention to security and confidentiality.

Ideal candidates will have an Associate Degree or equivalent experience, strong Microsoft Office skills, and the ability to manage multiple priorities in a fast-paced environment. U.S.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Strong Microsoft Office skills and experience in an office setting.
• Ability to manage multiple priorities with discretion and confidentiality.
• Eligibility to obtain a U.S. government security clearance (Secret).

Responsibilities

• Coordinate domestic and international travel arrangements for program engineers.
• Support meetings by scheduling rooms, agendas, materials and logistics.
• Manage data, files, and calendars; onboarding new hires.
• Coordinate external visitors and ensure security guidelines are followed.
• Provide professional communication with stakeholders (government, industry, university, ARL).
• Prepare classified materials and assist with security-compliant documentation.

Skills

MS Office

Prioritization

Discretion & confidentiality

Effective communication

Team coordination

Security clearance eligibility

Education

Associate Degree

GED or HS diploma plus experience

Tools

Microsoft Office

Job description

The Applied Research Laboratory at Penn State University is seeking a versatile Office Assistant to support the Undersea Systems Office (USO) in State College, PA. The role involves coordinating travel, meetings, data management, and onboarding of new hires, with attention to security and confidentiality.

Ideal candidates will have an Associate Degree or equivalent experience, strong Microsoft Office skills, and the ability to manage multiple priorities in a fast-paced environment. U.S.