Administrative Assistant, Research Office (Security)

The Applied Research Laboratory at Penn State University; San Diego (CA); On-site; USD 61,000 - 101,000; Full time

Benefits offered by this job

Tuition discount

Job summary

The Applied Research Laboratory at Penn State University in San Diego, CA is seeking a versatile Administrative Assistant to support a fast-paced research office, assisting faculty, staff, engineers, and student employees with a wide range of financial and administrative tasks. Ideal candidates will have strong MS Office skills, excellent communication, and the ability to manage multiple priorities while handling confidential information.

This onsite role requires U.S.

Qualifications

• Associate Degree with 4+ years of relevant experience or an equivalent combination
• GED or HS with 2+ years of relevant experience or an equivalent combination
• Ability to obtain and maintain a government security clearance
• Strong MS Office proficiency and willingness to learn job-specific software
• Demonstrated discretion and confidentiality in handling sensitive information

Responsibilities

• Plan, organize, and oversee division activities and events, including sponsor visits
• Manage files, records, databases, and reports
• Coordinate travel arrangements and file travel claims
• Develop and implement office procedures
• Provide monthly financial reports to leadership and investigators
• Assist with security policies and procedures
• Serve as recruiting coordinator for new hires
• Prepare reports and memoranda
• Maintain division calendars
• Handle classified materials and mailings
• Coordinate requisition/purchasing paperwork

Skills

MS Office

Communication

Prioritization

Discretion

Security clearance

Learning ability

Education

Associate Degree

GED or High School diploma

Tools

SAP Concur

PSU Buy

Simba

ProPricer

Workday

Job description

The Applied Research Laboratory at Penn State University in San Diego, CA is seeking a versatile Administrative Assistant to support a fast-paced research office, assisting faculty, staff, engineers, and student employees with a wide range of financial and administrative tasks. Ideal candidates will have strong MS Office skills, excellent communication, and the ability to manage multiple priorities while handling confidential information.

This onsite role requires U.S.