Administrative Assistant

The Applied Research Laboratory at Penn State University; State College (Centre County); On-site; USD 42,000 - 56,000; Full time

Job summary

The Applied Research Laboratory at Penn State University in State College, PA is seeking an Administrative Assistant to support the Undersea Systems Office (USO). This role focuses on travel coordination, meeting support, data and calendar management, and onboarding activities in a fast-paced research environment.

ARL is a DoD SkillBridge partner; candidates must be eligible for a secret clearance. The position is fully onsite in State College, with opportunities to work with government,

Qualifications

• Microsoft Office (Word, PowerPoint, Excel and Outlook)
• Agility in managing multiple competing priorities
• Resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leaders
• Demonstrated ability to exercise discretion and confidentiality
• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective
• Current eligibility to obtain a clearance at the Secret level

Responsibilities

• Coordinate a large volume of complex domestic and international travel in support of program engineers (researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses)
• Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
• Manage data, files, and calendars
• Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed
• Communicate with and provide exceptional customer service for internal and external stakeholders (government, industry, University, and ARL-specific)
• Assist with all administrative aspects of hiring and onboarding of new hires

Skills

Microsoft Office

Multitasking

Discretion

Communication skills

Team collaboration

Security clearance readiness

Job description

We are searching for versatile and experienced Administrative Assistant to join the Undersea Systems Office (USO) at the Applied Research Laboratory (ARL) at Penn State. USO serves as a research center of excellence in undersea weapons, unmanned undersea vehicles, and advanced sonars supporting our national security and undersea warfare sponsors through the development and demonstration of science and technology with the expertise, tools, and processes to take concepts from the early developmental phase through transition to industry and the fleet. We support our national security and undersea warfare sponsors through the development and demonstration of science and technology with the expertise, tools, and processes to take concepts from the early developmental phase through transition to industry and the fleet.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Coordinate a large volume of complex domestic and international travel in support of program engineers (researching visit requirements, booking reservations, arranging schedules, and reconciling travel expenses)
• Provide support for a wide variety of meetings (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
• Manage data, files, and calendars
• Provide coordination and oversight for external visitors, ensuring that security guidelines and requirements are followed
• Communicate with and provide exceptional customer service for internal and external stakeholders (government, industry, University, and ARL-specific)
• Assist with all administrative aspects of hiring and onboarding of new hires

Required skills/experience areas include:

• Microsoft Office (Word, PowerPoint, Excel and Outlook)
• Agility in managing multiple competing priorities
• Resolve issues and prioritize work, both independently and as a team member, in support of multiple unit and program leaders
• Demonstrated ability to exercise discretion and confidentiality
• Success in an office environment, where various forms of communication and organizational skills were crucial to be effective
• Current eligibility to obtain a clearance at the Secret level

Your working location will be fully onsite, located in State College, PA.

https://psu.wd1.myworkdayjobs.com/PSU_Staff/job/Penn-State-University-Park/ARL-Office-Assistant_REQ_0000080206-2