Secure Facility Admin Specialist

The Chronicle Of Higher Education, Inc.; Atlantic Mine (MI); On-site; USD 22,041 - 27,552; Full time

Job summary

Michigan Technological University is seeking an Office Assistant for the Keweenaw Research Center to provide day‑to‑day administrative support in a secure facility environment. You will handle confidential personnel records, purchases, and general inquiries while ensuring restricted access protocols and exemplary customer service.

You will assist with hiring processes, payroll support, and maintaining office supplies and equipment, contributing to a safe, compliant, and efficient department

Qualifications

• HS diploma or equivalent education and experience.
• 1 year of office/clerical experience.
• U.S. citizenship and ability to obtain a DoD security clearance.
• Excellent interpersonal, customer service, oral and written communication skills.
• Experience with Word, Excel, Access, and Adobe Acrobat.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support for facility procedures and records.
• Maintain confidential documentation and personnel folders.
• Assist with payroll and hiring processes, including interviews and forms.
• Support incoming calls and emails; screen and route communications.
• Maintain office equipment and supplies; ensure secure access and cleanliness.
• Open/close main department office and manage shipping/receiving.

Skills

Customer service

Interpersonal skills

Written communication

Organizational skills

Teamwork

Attention to detail

Administrative support

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Adobe Acrobat

Job description

Michigan Technological University is seeking an Office Assistant for the Keweenaw Research Center to provide day‑to‑day administrative support in a secure facility environment. You will handle confidential personnel records, purchases, and general inquiries while ensuring restricted access protocols and exemplary customer service.

You will assist with hiring processes, payroll support, and maintaining office supplies and equipment, contributing to a safe, compliant, and efficient department