Secretary – Treasurer

Gary Community School Corporation; Gary (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

Gary Community School Corporation is seeking a diligent clerical assistant to support daily office operations. The role involves answering calls, data entry, and maintaining calendars, while handling cash receipts and preparing various financial reports.

The ideal candidate will have a High School diploma or GED and at least three years in general office or customer service, with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Strong organizational skills are essential.

Qualifications

• High School diploma or GED required.
• Minimum of three years in general office or customer service.
• Ability to work under pressure with interruptions.

Responsibilities

• Screen calls and take messages; maintain calendars.
• Receive and receipt cash for deposits on state forms.
• Maintain daily receipts and expenditures.
• Prepare cash boxes and athletic reports.
• Process, receive, and maintain records.
• Greet visitors and direct to proper locations.
• Respond to information requests from staff and the public.
• Sell game tickets during lunch periods.
• Serve as substitute payroll secretary when needed.

Skills

Customer service

Data entry

General office practices

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

• Date Posted:
  9/15/2026
  

ESSENTIAL FUNCTIONS

• Performs various routine clerical duties (e.g. screening calls, taking/transmitting messages; maintaining calendars; performing data entry; word processing; etc.)
• Receives and receipts all cash for deposit on state forms.
  • A) Collects and receipts cafeteria monies.
  • B) Collects and receipts instrument fees (band/orchestra director).
  • C) Collects book rental fees, including lost/damaged books (e.g. maintain book rental records and data processing.
  • D) Collects and receipts fundraisers monies (e.g. picture, candy sales, etc.)
  • E) Collects and receipts monies from athletic functions and concession sales.
• Prepares cash boxes for athletic activities; prepares athletic reports (e.g. tickets sales reports, etc.)
• Maintains daily entries of all receipts and expenditures.
• Prepares financial forms (weekly, monthly and semi-annual reports, cash reports)
• Pays all debts, including check authorization purchase vouchers and prepares state purchase vouchers.
• Processes, receives, and/or maintains records (e.g. attendance, supplemental pay forms, F-28 forms, etc.)
• Processes, receives, sorts, and distributes a variety of correspondence and deliveries.
• Greets visitors at main reception areas; directs visitors to appropriate locations.
• Responds to requests for information from staff and the general public.
• Sells game tickets on student lunch hour and reduced price lunch tickets.
• Serves as the substitute payroll secretary, when necessary
• Maintains regular attendance and punctuality.
• Assists other personnel as may be required for the purpose of ensuring an efficient and effective working environment.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

• General office and clerical practices filing and recordkeeping principles, .
• Customer service methods and techniques.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)

Ability to:

• Establish and maintain effective working relationships with employees, students, parents, and the public.
• Work without close supervision; perform satisfactorily under pressure and with frequent interruptions.

EDUCATION AND EXPERIENCE

High School Diploma, or G.E.D., and a minimum of three (3) years in general office or basic customer service experience; and/or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

CERTIFICATION

None.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Required Testing

Drug Test