Receptionist/Clerk

Gadsden Independent School District (NM); Santa Teresa (NM); On-site; USD 32,000 - 42,000; Full time

Job summary

Gadsden Independent School District (NM) is seeking an administrative clerk to support office operations in a school setting. The role involves answering calls, directing visitors, maintaining records, and providing information to staff, students, and parents.

Responsibilities include mail routing, transcript assistance, and back-up support for clerical staff. Strong reading, writing, and organizational skills are essential, with the ability to work with minimal supervision.

Qualifications

• High school diploma or GED required.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence and present information clearly.

Responsibilities

• Compiles and maintains records of office activities.
• Answers incoming telephone calls and directs callers to appropriate personnel.
• Welcomes on-site visitors and issues passes.
• Monitors visitor access and approves or denies entry when required.
• Translates for parents when necessary.
• Assists with registering and withdrawing students.
• Creates and prints memos, correspondence, reports, and other documents.
• Cross-trains with clerical staff to serve as backup.

Skills

Communication

Organizational skills

Customer service

Language translation

Data entry & filing

Education

High school diploma or GED

Job description

• Compiles and maintains records of office activities as well as operates telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties.Include the following. Other duties may be assigned.
• Prepares application for absence from work and 20 day reports for staff.
• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Takes and delivers messages or transfers calls to appropriate personnel.
• Answers questions about organization and provides callers with address, directions, and other information.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitors visitor access and issues passes when required.
• Assists with processing school transcripts on requests of students transferring
• Receives, sorts, and routes mail, and maintains and routes publications.
• Assists with registering and withdrawing students.
• Creates and prints memos, correspondence, reports, and other documents when necessary.
• Cross-trains with other members of clerical staff to serve as backup in their absence.
• Assists with translating for parents when necessary.
• Maintains care for equipment.
• Maintains all records and files in accordance with established procedures and does the needed filing.
• Assists administrator as needed or required by the administrator.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED).

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL/MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Maintains emotional control under stress.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.